Personal Assistant to Founder, Executive Director

Personal Assistant (Part Time)

Collette Bowers Zinn is a fifth-generation educator, attorney, and unabashed champion for students who deserve more than the status quo. With a J.D. from the University of Southern California, an M.Ed. from Pepperdine, and a B.A. from the University of Pennsylvania, she has spent her career blending legal precision with educational imagination to redesign what learning can be.

Before founding Axis, Collette spent 15 years as an independent school administrator, drawing on her litigation training to navigate complex systems, challenge assumptions, and advocate fiercely for students and families. In 2020, she launched Axis as a 501(c)(3) to confront—and change—the inequities that keep underrepresented students and families of color from accessing and thriving in independent schools. As a Harvard-Westlake alum, independent school administrator, and now a private-school parent, she brings a rare, 360-degree view of the ecosystem and a steady insistence on accountability, belonging, and bold leadership.

At the heart of her work is a simple belief: diversity is not a talking point; it is the engine of human growth, joyful learning, and meaningful contribution. Collette is known for developing leaders who connect with their communities, communicating with honesty, and creating environments where every student is seen and stretched.

When she’s not building pathways or reimagining systems, you can find her in her kitchen experimenting with new recipes, buried in a great book, traveling with her family, or in a heated room committed to the art of hot yoga.

Quote to live by: “I am no longer accepting the things I cannot change. I am changing the things I cannot accept.” —Angela Davis

Position Summary

I am looking for an organized, detail-oriented Personal Assistant to help support my work - both professional administrative tasks and personal logistics, on a half time basis. This is a hybrid position, majority in person. The ideal candidate will have a passion for customer service, impeccable people skills, superior professional communication skills, and an operational excellence mindset. They must be very system savvy and possess excellent digital literacy, the ability to self-start, and a flexible, adaptive approach to handling any situations that may arise.

Responsibilities

Responsibilities vary and depend heavily on the executive’s needs, often encompassing both business and private life management.

• Calendar and Schedule Management: Maintaining complex business and personal calendars, scheduling appointments, and ensuring the executive is prepared and on time for all engagements.
• Travel Coordination: Arranging comprehensive travel itineraries, including booking flights, accommodations, and transportation for both business trips and personal vacations.
• Communication Hub: Serving as the primary point of contact, filtering and managing phone calls, emails, and correspondence, and drafting documents on behalf of the executive.
• Meeting & Event Planning: Planning, coordinating, and managing logistics for meetings, conferences, and special events, which often includes taking meeting minutes and tracking action items.
• Financial Administration: Handling expenses, processing reports, managing invoices, and sometimes basic bookkeeping.
• Project Management: Assisting with special projects, conducting research, and collaborating with different departments to monitor deadlines and project milestones.
• Personal Support: Running errands, personal shopping, coordinating family schedules, and handling other personal tasks to ensure the executive’s life runs smoothly.

Required Qualifications

• Must reside within the Los Angeles area
• Excellent written and verbal communication and interpersonal skills
• Strong time-management and people skills, flexibility, and multitasking ability
• Strong problem-solving skills and analytical abilities, finds solutions
• Self-starter and driven
• Advanced computer skills and experience with online platforms
• Proficiency with Microsoft Office, and Google Workplace, with an aptitude to learn new software and systems
• Proficiency in Canva
• Proficiency in MailChimp
• Proficiency in Slack
• Proficiency in Monday.com
• Proficiency in Zoom
• Experience creating and optimizing administrative processes
• Ability to handle confidential information
• Engaging personality and optimistic outlook

Compensation and Schedule

• Work will be per…