Executive Personal Assistant

Job Overview

We are seeking a highly organized and proactive Executive Personal Assistant to provide comprehensive administrative support to senior executive. This role involves managing confidential information, coordinating schedules, and facilitating internal and external communications. The ideal candidate will demonstrate exceptional organizational skills, strong written communication abilities, and the capacity to handle multiple tasks efficiently.

Duties

• Provide executive administrative support, including managing calendars and scheduling appointments for senior staff.
• Handle confidential information with discretion and professionalism.
• Organize and maintain client files, staff records, and internal filing systems to ensure easy access and data integrity.
• Communicate effectively with internal teams, staff members, physicians, and clients to facilitate smooth operations.
• Write professional correspondence, reports, and other documents as needed.
• Coordinate and organize events, meetings, and conferences for executives and teams.
• Assist with project management tasks to ensure timely completion of assignments.
• Liaise with staffing agencies or personnel to coordinate hiring or staffing needs.
• Interact with physicians on behalf of clients to schedule appointments or gather necessary information.
• Maintain organized systems for staff files and client records to streamline workflow.

Requirements

• Proven experience as an executive assistant or in a similar administrative role supporting high-level executives.
• Excellent written and verbal communication skills.
• Strong organizational skills with the ability to manage multiple priorities simultaneously.
• Ability to handle sensitive and confidential information discreetly.
• Proficiency in office software such as Microsoft Office Suite (Word, Excel, Outlook) or equivalent tools.
• Experience organizing events, meetings, or conferences is preferred.
• Strong project management skills with attention to detail.
• Ability to work independently with minimal supervision while maintaining a professional demeanor.
• Excellent interpersonal skills for effective interaction with staff, physicians, clients, and external partners.

This position offers an engaging environment where your organizational talents will directly contribute to the efficiency of our executive while providing valuable support across various operational areas.

Pay: $23.00 - $27.00 per hour

Benefits:

• 401(k)
• Flexible schedule

Work Location: In person