Executive Assistant & Workplace Experience Manager

Title: Executive Assistant & Workplace Experience Manager

Location: San Francisco, CA

Salary: $ 120k - 130k + Benefits + Bonus

Schedule: 5 days onsite

Incredible opportunity to join a dynamic venture studio that founds, funds, and scales high-potential data and AI businesses!

The Opportunity

We’re seeking a vivacious, warm, meticullous, hyper-organized professional to serve as Executive Assistant & Workplace Experience Manager.

You will be:

• A strategic partner to the CEO
• The operational heartbeat of our San Francisco headquarters
• A culture carrier who helps shape the daily experience of our team

What You’ll Do

• Strategic Calendar Leadership
• Meticulously manage the CEO’s complex schedule across firm and portfolio responsibilities, as well as personal commitments. Act as a proactive gatekeeper—structuring time for sustainable performance, preparation, and recovery.
• Travel & Logistics Mastery
• Own end-to-end travel coordination (domestic and international), from detailed itineraries to last-minute pivots. You operate calmly and independently when plans change.
• Proactive Executive Support
• Partner closely with the Chief of Staff to deeply understand leadership preferences and priorities. Anticipate needs before they arise and ensure the CEO is fully prepared for every engagement.
• Office Operations & Experience
• Oversee day-to-day operations of our San Francisco headquarters. Maintain an organized, welcoming, fully functional space. Manage building relationships and vendors. Coordinate team lunches and gatherings that foster connection and culture.
• Marketing & Event Logistics
• Provide administrative and coordination support for internal and external events.
• Teamwide Impact
• Serve as a flexible, high-agency resource across the team—whether researching vendors, supporting operational sprints, or stepping into new initiatives with confidence.

Who You Are

• 4+ years of experience in an administrative role with the tech or finance industry
• Hold a bachelor’s degree
• Professionally upbeat, resilient, and known for bringing “good vibes” into a room
• Ability to work successfully in an unstructured environment
• High-agency—you see issues and solve them without waiting to be told
• Service-oriented, with strong emotional intelligence and discretion
• Exceptionally detail-oriented and able to manage multiple priorities without dropping the ball
• Proficient with modern productivity tools (Google Workspace, Slack, scheduling platforms) and quick to learn new systems

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. California applicants, please view our Privacy Notice here: https://careergroupcompanies.com/california-privacy-notice/.