Executive Assistant

Why Join Team SB

Are you an experienced administrative professional who thrives in a fast-paced environment and enjoys supporting organizational success?

The City of San Bernardino is seeking a highly organized, resourceful, and professional Executive Assistant to provide complex and confidential administrative support to the Office of the City Manager!

About the City:

As a future member of our team, you’ll be joining a city with deep roots, cultural diversity, and exciting momentum. Located in the heart of Southern California’s Inland Empire, San Bernardino is the county seat and largest city in San Bernardino County, home to more than 222,000 residents. Its rich history — shaped by Native American, Mexican, and Spanish influences — continues to inspire the city’s evolving identity.

San Bernardino offers access to major transit corridors, natural beauty, and a wide range of housing and lifestyle options. It’s a place where public service careers are supported by a strong sense of community and purpose — and where motivated professionals can grow, contribute, and be part of something meaningful.

About the Position:

The City of San Bernardino is seeking an experienced and highly organized Executive Assistant to join the Office of the City Manager. This position provides confidential administrative and operational support, coordinates complex schedules and meetings, prepares correspondence and reports, maintains sensitive records, and assists with citywide projects and initiatives. The successful candidate will exercise sound judgment, professionalism, and discretion while working collaboratively with City leadership, elected officials, departments, outside agencies, and the public.

What You’ll Be Doing Here

The Ideal Candidate:

• Demonstrates excellent organization and attention to detail.
• Exercises sound judgment, discretion, and professionalism.
• Effectively manages multiple assignments and changing priorities.
• Communicates clearly and professionally with employees, elected officials, outside agencies, and the public.
• Maintains strict confidentiality when handling sensitive information.
• Is proficient in Microsoft Office and other administrative software.
• Works independently while contributing to a collaborative team environment.
• Has experience supporting executives, managers, or senior-level staff in a complex organization.

This position requires flexibility, professionalism, and the ability to anticipate administrative and operational needs while managing multiple priorities.

A Day in the Life:
As an Executive Assistant, you may begin your day reviewing your manager’s calendar, coordinating meetings, and prioritizing correspondence requiring immediate attention. Throughout the day, you may prepare reports, agenda items, or other confidential documents; respond to inquiries from City staff, elected officials, outside agencies, and members of the public; monitor and process invoices; maintain personnel and departmental records; and follow up on assignments to ensure deadlines are met.

What You Need to Qualify

Education, Training and Experience:

A typical way of obtaining the knowledge, skills and abilities outlined above is graduation from high school or G.E.D. equivalent; five (5) years of increasingly responsible office administrative or secretarial experience; or an equivalent combination of training and experience.

An Associate of Science/Arts degree from an accredited college or university is preferred, with coursework in Business, Accounting or a related field.

Accreditation shall be by a national or regional accreditation body that is recognized by the secretary of the United States Department of Education.

Licenses; Certificates; Special Requirements:

A valid California driver’s license and the ability to maintain insurability under the City’s vehicle insurance policy.

Type accurately at a speed necessary to meet the requirements of the position.

Desirable Qualification:
Experience providing executive administrative support in a government or public-sector agency is highly desirable.

Knowledge of:

• Office administrative and management practices and procedures, including principles and practices of file and document management.
• Principles and practices of sound business communication; correct English usage, including spelling, grammar and pun…