Executive Assistant

COMPANY Tech Startup POSITION Executive Assistant/Operations LOCATION Downtown NYC (4-5 days in to start and then hybrid 3:2) HOURS 9:00AM-6:00PM with flexibility as needed COMPENSATION $140-165K DOE + Equity + Benefits! BACHELOR’S DEGREE Preferred

Our client, a tech startup, is looking for an Executive Assistant/Operations professional to support their CTO and handle ops in their NYC hub. They’re scaling fast and need someone who can keep the CTO focused, the office running smoothly, and their people supported as they grow. They are looking for someone based in NYC to work 4-5 days in their office downtown with occasional travel to Ottawa and San Francisco.

Responsibilities of the Executive Assistant/Operations:

• Manage the CTO’s calendar, priorities, and scheduling across internal meetings, investors, customers, and partners
• Coordinate domestic and international travel, itineraries, and logistics
• Prepare agendas, meeting materials, and follow-ups
• Track action items and ensure accountability across leadership
• Handle confidential communication and serve as a professional point of contact for external stakeholders
• Oversee day-to-day office operations and serve as the primary on-site point of contact
• Manage vendors (facilities, cleaning, IT, supplies, catering, etc.)
• Plan company events, team gatherings, and offsites
• Maintain office budgets, purchasing, and expense tracking
• Coordinate onboarding logistics (workspace setup, equipment, access, welcome experience)
• Help establish internal processes, documentation, and workflows as we scale
• Help organize employee engagement initiatives and internal communications

Requirements of the Executive Assistant:

• 3–5 years of experience as an Executive Assistant out of startups or tech
• Prior experience supporting a technical founder or engineering leader is a PLUS
• Strong calendar management and scheduling coordination skills
• Comfortable juggling many priorities in a fast-moving environment
• Excellent written and verbal communication skills
• Highly organized with strong attention to detail and follow-through
• Professional discretion and ability to handle confidential information