Executive Assistant, Development & Events

Job Summary
Executive Assistant to Executive Director of a Real Estate Private Equity Not for Profit companies. This highly visible position is no ordinary administrative role as it will include engagement across the entire business including project management, administrative tasks, and event + travel planning.

As the role supports both highly visible officers, the assisting role will command a high level of professionalism including exceptional verbal and written communication and grammatical editing skills. As the direction may change at any time, flexibility, prioritization, time management, and a sense of digital organization will be a key to success. As the position requires coordinating with other departments and entities, the candidate must possess the personal skills to be highly collaborative. The broad range of interaction will also require an extremely reliable, proactive, independent-thinking person with strong follow-up skills worthy of entrusting with the timely completion of any task great or small.

This role is an ideal opportunity for a talented candidate that likes to be busy, work on a variety of different projects, and thrives in a fast-paced environment. The right candidate will have the opportunity to build experience in a hands-on environment directly supporting executive leadership

Administrative support for the Executive Director Greenburger Center:

• Managing the Executive Director’s calendar by coordinating with organizations and individuals on her behalf.
• Responding to emails and phone calls in a timely manner.
• Managing all reimbursement and invoice requests.
• Assisting with advocacy campaigns and special projects, including preparing and/or organizing background documents and media materials and packets.
• Providing basic website maintenance, such as updating events and adding news stories.
• Managing filing and other office organizational tasks.
• Resolving administrative problems by coordinating with proper organizations or individuals.
• Managing events

REQUIREMENTS

· 2+ years of professional experience.

· Bachelor’s degree preferred.

· English, Communications, or criminal Justice preferred.

· Project management experience preferred.

· Positive and ambitious attitude; energetic.

· Strong sense and desire for developing digital organization tools and structure; familiarity with the latest organizational tools such as Google Drive and Teams.

· Exceptional communication skills - specifically the ability to communicate clearly and in a concise manner for both professional correspondence and outward-facing [public] communications.

· Exceptional grammar and expertise in grammatical editing

· Refined communication and interpersonal skills; ability to represent COS and company in a sophisticated manner.

Pay: $80,000.00 - $85,000.00 per year

Benefits:

• 401(k)

Education:

• Bachelor’s (Preferred)

Experience:

• Executive Assistant: 2 years (Preferred)
• Non profit: 1 year (Preferred)

Work Location: In person