Executive Assistant

JOB RESPONSIBILITIES

Coordination- Coordinate work, schedules, activities, information, and processes. Function as a team lead and may provide input into evaluations. May direct the work of others and delegate tasks. Support complex projects and processes from concept through completion that have organizational impact and/or external constituents. Establish and implement reporting systems. Establish office procedures and initiates development of related policies and practices. Manage e-mail correspondence and establishes priority. Independently identified resources and practical processes for completing projects; make recommendations to appropriate personnel. Schedule travel including multiple individuals and locations taking into account budget, travel preferences and time constraints. Schedules and coordinates conferences, meetings and interviews using judgment about time management

Communication- Develop and maintain efficient internal communication processes to support the activities of the department/division. Communicate effectively with executive level personnel. Participate as department representative at meetings, relay relevant information, and provide necessary follow up. Act as a liaison with external organizations and leaders. Represent the department/program head as an agent to handle procedural issues, take action, and communicate results back to the appropriate person. Diffuse crises or critical situations in the absence of manager. Act as a gatekeeper, directing people appropriately, deciding upon priority of requests/situations, and escalating as needed to responsible manager. Take ownership of issues and concerns communicated to the department/program and provide follow-up to bring issues to conclusion. Ensure important operational information regarding the division/program is communicated to appropriate staff. Speak in public as a representative of the department.

Technology- Use software applications to create and edit workbooks, documents, and presentations. Understand the functions of software used in the department and uses this knowledge to organize information. Produce queries from databases and reviews data to look for variances.

Preparation- Take and prepare minutes, reviews, and distribute independently. Prepare board packets. Research data and compiles reports. Compose and edit documents such as newsletters and proposals.

Equipment- Set up, operate, and maintain office equipment.

Work has broad, organizational impact and routine exposure to confidential and sensitive information through support of Vice Presidents.

JOB QUALIFICATIONS

High school diploma or equivalent

3+ years of work experience in a related job discipline

Primary Location Burnet Campus

Schedule Full time

Shift Day (United States of America)

Department Pediatrics / CCRF Admin

Employee Status Regular

FTE 1

Weekly Hours 40

• Expected Starting Pay Range *Annualized pay may vary based on FTE status $23.90 - $29.88

About Us

At Cincinnati Children’s, we come to work with one goal: to make children’s health better. We believe in a holistic team approach, both in caring for patients and their families, and in advancing science and discovery. We strive to do better and find energy and inspiration in our shared purpose. If you want to be the best you can be, you can do it at Cincinnati Children’s.

Cincinnati Children’s is:
Recognized by U.S. News & World Report as a top 10 best Children’s Hospitals in the nation for more than 15 years

Consistently among the top 3 Children’s Hospitals for National Institutes of Health (NIH) Funding

Recognized as one of America’s Best Large Employers (2025) , America’s Best Employers for New Grads (2025)

One of the nation’s America’s Most Innovative Companies as noted by Fortune

Consistently certified as great place to work

A Leading Disability Employer as noted by the National Organization on Disability

Magnet® designated for the fourth consecutive time by the American Nurses Credentialing Center (ANCC)

 We Embrace Innovation—Together. We believe in empowering our teams with the tools that help us work smarter and care better. That’s why we support the responsible use of artificial intelligence. By encouraging innovation, we’re creating space for new ideas, better outcomes, and a stronger future—for all of us.

Comprehensive j…