Executive Assistant / Chief of Staff to Operating Principal

About the Opportunity

I’m looking for a high-capacity Executive Assistant / Chief of Staff to serve as my strategic partner in helping lead and grow a fast-paced real estate organization.

This role is for someone who loves organization, execution, leadership, and solving problems before they become problems.

You will help manage priorities, projects, communication, and accountability across the business while ensuring I stay focused on the highest-value activities.

This is not simply an administrative position. This is an opportunity to become a trusted advisor and operational partner to a business owner leading hundreds of agents and a growing organization.

What You’ll DoExecutive Partnership

• Manage and protect the Operating Principal’s calendar
• Prioritize competing demands and opportunities
• Coordinate travel, meetings, and events
• Prepare agendas, notes, and follow-up action plans
• Help create focus and eliminate distractions

Chief of Staff Responsibilities

• Drive execution of strategic initiatives
• Track goals, priorities, and key performance indicators
• Ensure accountability across leadership and staff
• Manage special projects from concept to completion
• Identify bottlenecks and recommend solutions
• Create systems and processes that improve efficiency

Communication & Leadership Support

• Draft communications on behalf of leadership
• Coordinate leadership meetings and planning sessions
• Serve as a liaison between leadership, agents, staff, and external partners
• Ensure important conversations become measurable action items

Business Operations

• Support recruiting and retention initiatives
• Assist with event planning and leadership programs
• Maintain project management systems and reporting
• Help leadership stay aligned with organizational goals

Who You Are

• Exceptionally organized and detail-oriented
• Proactive rather than reactive
• Strong communicator with excellent writing skills
• Emotionally intelligent and highly professional
• Able to manage confidential information with discretion
• Comfortable holding others accountable
• Resourceful, adaptable, and solution-oriented
• Thrives in a high-growth environment

What Success Looks Like

Within 90 Days:

• Leadership priorities are organized and visible
• Meetings consistently produce action and accountability
• Key projects move faster and with greater consistency
• Communication becomes streamlined and proactive
• Significant executive time is redirected toward growth, recruiting, leadership, and strategy

Within 12 Months:

• Be recognized as a trusted strategic partner
• Help drive measurable business growth
• Improve operational efficiency across the organization
• Increase leadership capacity and organizational alignment

Compensation

Competitive base salary plus performance incentives based on experience and contribution.

Why This Role Matters

The right person will help create leverage, improve execution, and increase the impact of the Operating Principal across the entire organization.

If you’re someone who loves bringing order to complexity, driving projects forward, and helping leaders perform at their highest level, we’d love to meet you.

Pay: From $64,116.13 per year

Benefits:

• 401(k)
• Health insurance

Work Location: In person