Executive Administrative Assistant

Job Summary

We are seeking a dynamic and highly organized Executive Administrative Assistant to join our team! This is an opportunity for an experienced administrative professional who enjoys being at the center of activity, anticipating what comes next, solving problems, and making a meaningful impact behind the scenes.

Responsibilities

• Manage calendars, meetings, appointments, priorities, and changing daily schedule.
• Anticipate needs, prepare materials, track commitments, and ensure timely follow-through on key priorities.
• Draft and organize correspondence, presentations, reports, spreadsheets, and other business materials.
• Manage expenses, invoices, reimbursements, records, and other administrative documentation.
• Serve as a trusted point of contact with employees, leaders, vendors, customers, and external partners.
• Support special projects and Shared Services initiatives.
• Provide personal-assistant support, including appointments, travel, reservations, research, and special requests.
• Independently prioritize and resolve matters while recognizing when issues require escalation.
• Handle confidential business, employee, financial, and personal information with exceptional discretion and professionalism.
• Remain flexible and responsive as business and personal priorities shift throughout the day.

Experience

• 5+ years of progressive administrative, executive assistant, office management, or comparable business support experience preferred.
• Experience directly supporting an executive, senior leader, or business owner strongly preferred.
• Previous experience combining executive and personal-assistant responsibilities is a plus.
• High school diploma or equivalent required; bachelor’s degree preferred.
• Advanced proficiency with Microsoft Outlook, Word, Excel, and PowerPoint.
• Experience with Microsoft Dynamics CRM or a similar CRM is a plus.
• Strong written and verbal communication skills.
• Excellent organizational, time-management, and problem-solving abilities.
• Demonstrated ability to work independently, exercise sound judgment, and manage confidential information.

Join us in this exciting role where your organizational talents will drive efficiency across operations! We value energetic professionals committed to excellence who want to grow while supporting our leadership team.

Pay: $32.00 - $45.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off

Work Location: In person