Legal Secretary Assistant

Company Description Cornelius & Associates, APC was founded to provide clients with legal services of the highest standard. The firm focuses on real estate, business, and bankruptcy law, offering comprehensive support across these practice areas. Attorneys collaborate closely with clients to develop individualized legal strategies tailored to specific goals and challenges. The firm emphasizes cost-effective, efficient representation while maintaining a strong commitment to client service and professional excellence.

Role Description The Legal Secretary Assistant is a full-time, in person role based in Calabasas, CA, with some flexibility for work from home. The role involves preparing, formatting, and proofreading legal documents, including pleadings, contracts, correspondence, and filings both in state court and federal court. Day-to-day tasks include managing calendars, scheduling meetings and court dates, organizing case files, maintaining electronic and physical pleadings and documents, preparing tables of contents and authorities where needed and preparing and finalizing documents for court filings and electronically filing the same. The Legal Secretary/Assistant will coordinate communication with clients, courts, and opposing counsel, and assist attorneys with administrative and clerical support. The role also includes data entry, document management, and ensuring that deadlines and filing requirements are met accurately and on time.

Qualifications

• Knowledge of California Code of Procedure and civil court filling rules and codes and familiarity with real estate, business, or bankruptcy legal concepts.
• Proficiency in Legal Document Preparation, including drafting, formatting, and filing legal documents.
• Strong Clerical Skills, including organization, scheduling, data entry, and file management.
• Experience supporting attorneys in a law firm or legal environment.
• Clear and Professional Communication Skills, both written and verbal, with clients and internal teams.
• Proficiency with Office Software (e.g., Microsoft Office), Adobe, Outlook and comfort with learning new legal software.
• Attention to detail, ability to manage multiple tasks, and meet strict deadlines in a fast-paced environment.
• College Degree or equivalent preferred; additional legal secretarial or paralegal training or certification is preferred.
• Prior experience as a legal secretary, legal assistant, or administrative assistant in a legal setting is required.

Benefits

• For Fulltime Employees, medical (HMO) and dental, 401(k) matching.

Salary

• Depending on experience and skill set, range $75,000.00 to $110,000.00.