Executive Assistant - Family Office

Personal Assistant to the CEO – Family Office (Real Estate Investment)

Location: Brentwood, Los Angeles, CA (100% On-Site)

Compensation: $110,000 – $160,000 Base Salary + Performance Bonus + Excellent Benefits

About the Opportunity

A highly successful Los Angeles-based Family Office is seeking an exceptional Personal Assistant to the CEO to become a trusted right hand to an accomplished entrepreneur and investor with substantial real estate holdings and operating businesses.

This is a rare opportunity to work alongside a highly respected executive in a dynamic, entrepreneurial environment where no two days are the same. You’ll gain direct exposure to real estate acquisitions, development projects, investment strategy, and executive decision-making while managing a wide variety of high-impact business and personal responsibilities.

The ideal candidate is polished, resourceful, proactive, and thrives in a fast-paced environment. This role requires impeccable judgment, outstanding organizational skills, and the ability to anticipate needs before they arise. Absolute discretion and professionalism are essential.

Key Responsibilities

Executive Support

• Manage a complex and ever-changing calendar across multiple business entities and personal commitments.
• Coordinate domestic and international travel, including detailed itineraries, transportation, accommodations, and logistics.
• Anticipate scheduling conflicts and proactively prioritize competing demands.
• Prepare meeting materials, presentations, reports, and briefing documents for executive meetings, investors, and strategic planning sessions.
• Track follow-up items and ensure priorities are executed efficiently.

Family Office & Real Estate Operations

• Support the CEO across a diversified portfolio of real estate investments, development projects, and operating businesses.
• Coordinate with brokers, attorneys, architects, contractors, lenders, consultants, property managers, and investment partners.
• Monitor acquisition timelines, due diligence, development milestones, and key project deliverables.
• Maintain highly organized records, documents, contracts, and investment files across multiple entities.
• Assist with special projects and strategic initiatives as needed.

Communication & Relationship Management

• Serve as the primary point of contact between the CEO and internal/external stakeholders.
• Screen, prioritize, and respond to emails, phone calls, and correspondence.
• Draft professional communications, presentations, and reports on behalf of the CEO.
• Build strong relationships with business partners, vendors, advisors, and service providers.

Personal & Lifestyle Management

• Coordinate personal travel, appointments, reservations, and household logistics.
• Liaise with household staff, vendors, and personal service providers.
• Handle sensitive personal matters with professionalism, confidentiality, and sound judgment.
• Ensure both business and personal priorities are executed seamlessly.

Qualifications

• 5+ years of experience supporting a CEO, Founder, Ultra-High-Net-Worth Individual (UHNW), Family Office Executive, or C-level executive.
• Experience within a Family Office, real estate investment/development, private equity, venture capital, or investment management environment is highly preferred.
• Exceptional organizational skills with meticulous attention to detail.
• Strong business acumen and the ability to think several steps ahead.
• Outstanding written and verbal communication skills.
• Highly proficient in Microsoft Office, Google Workspace, and project management platforms.
• Proven ability to manage multiple priorities while maintaining accuracy and composure.
• Demonstrated integrity, professionalism, and discretion handling confidential information.
• Bachelor’s degree preferred.

Why This Opportunity Stands Out

This is far more than a traditional executive assistant role. You’ll become a trusted partner to a successful entrepreneur and investor, gaining exposure to high-level business strategy, sophisticated real estate investments, and executive decision-making.

Highlights include:

• Direct partnership with an accomplished CEO and investor.
• Exposure to multimillion-dollar real estate acquisitions and development projects.
• Opportunity to work across a broad range of business ventures and investments.
• Entrepreneurial, collaborative, and fast-moving environment.
• Competitive compensation package …