Executive Assistant

Job Overview

We are seeking a highly organized and proactive Executive Assistant to support our leadership team and ensure smooth daily operations within our dynamic organization. This role offers an exciting opportunity to be the backbone of executive activities, manage complex schedules, and facilitate effective communication across departments. The ideal candidate will demonstrate exceptional administrative skills, technical proficiency, and a positive attitude to help drive productivity and organizational success. As an integral part of our team, you will thrive in a fast-paced environment that values initiative, professionalism, and attention to detail. Additionally, this candidate will be able to assist with manufacturing and warehouse needs when they arrise.

Duties

• Manage and coordinate complex calendars, appointments, and meetings for executives, ensuring optimal time management and prioritization
• Handle incoming calls using multi-line phone systems with professionalism, phone etiquette, and clear communication
• Prepare, proofread, and format correspondence, reports, presentations, and other documents using Microsoft Office Suite and Word processing tools
• Maintain organized filing systems—both digital and physical—and perform data entry tasks with accuracy using spreadsheets and productivity software
• Assist with office management duties such as supply ordering, equipment maintenance, and overseeing clerical processes
• Provide exceptional customer service by supporting client communication efforts and addressing inquiries promptly
• Assist with warehouse and manuafcturing/assembly needs as they arrive

Skills

• Strong computer literacy with proficiency in Microsoft Office (Word, Excel, Outlook) and familiarity with productivity software
• Ability to problem solve on the fly and assess multiple variables at once
• Excellent organizational skills with the ability to multitask efficiently in a fast-paced environment
• Effective phone communication skills with experience managing multi-line phone systems and practicing professional phone etiquette
• Bilingual abilities are highly desirable to facilitate communication with diverse clients and stakeholders
• Demonstrated office management experience combined with clerical expertise such as filing, proofreading, data entry, and document preparation
• Exceptional time management skills to prioritize tasks effectively while maintaining high attention to detail

Join us as an Executive Assistant if you’re eager to make a meaningful impact through your administrative expertise! We value dedicated professionals who excel at supporting leadership teams while fostering a productive work environment. This paid position offers an engaging opportunity to grow your career in a vibrant organization committed to excellence.

Pay: $35.00 - $45.00 per hour

Expected hours: 40.0 per week

Benefits:

• 401(k)
• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• Vision insurance

Education:

• Associate (Preferred)

Ability to Commute:

• Chicago, IL 60612 (Required)

Work Location: In person