Executive Assistant (Personal + Business)

Executive Assistant

Pixl Sauce
Los Angeles, CA
Full-Time | In-Person | Monday–Friday

About Pixl Sauce

Pixl Sauce is a fast-growing creative and production company based in Los Angeles. We work across content, production, social, branded entertainment, and creator-led projects.

We’re looking for a highly organized, proactive Executive Assistant to support our executive team and help keep their day-to-day schedules, communication, logistics, and administrative needs running smoothly.

This is a hands-on role for someone who is resourceful, responsive, detail-oriented, and comfortable working in a fast-paced creative environment where priorities can change quickly.

What You’ll Do

Executive & Calendar Support

• Manage complex executive calendars and day-to-day scheduling
• Schedule internal and external meetings, calls, lunches, walkthroughs, and appointments
• Coordinate schedules across executives, clients, partners, vendors, and team members
• Create calendar invites with accurate locations, links, attendees, time zone, and relevant meeting information
• Anticipate scheduling conflicts and resolve them before they become an issue
• Protect executive time and help prioritize meetings based on urgency and importance
• Keep executives aware of upcoming meetings, deadlines, commitments, and schedule changes

Communication & Follow-Up

• Serve as a point of contact for scheduling and administrative communication
• Draft and send emails, messages, follow-ups, confirmations, and internal notices if needed
• Follow up with team members, vendors, partners, and outside contacts to keep projects moving
• Track outstanding questions, approvals, documents, and action items
• Make sure important requests don’t fall through the cracks
• Communicate professionally on behalf of executives when appropriate

Travel & Personal Logistics

• Coordinate flights, hotels, transportation, reservations, and itineraries
• Maintain important travel information and executive preferences
• Assist with appointments, vehicle-related needs, registrations, insurance documents, reservations, gifts, and other executive requests
• Research options quickly and present clear recommendations
• Handle last-minute changes and unexpected logistical issues

Administrative & Business Support

• Maintain organized executive and company records
• Assist with forms, agreements, signatures, insurance documents, registrations, and other administrative paperwork
• Organize important documents and maintain secure records
• Coordinate signatures and route documents to the appropriate person
• Assist with company purchases, reimbursements, receipts, subscriptions, invoices, and expense documentation
• Keep digital files and administrative systems organized and up to date

Gifting & events: sourcing gifts, housewarming/birthday/employee gifts, cards/messages, restaurant reservations, celebrations, and other founder/team occasions.

Production & Project Support

• Assist executives with logistics surrounding shoots, meetings, events, and productions if needed
• Help source studios, locations, equipment, services, gifts, restaurants, transportation, and other business needs
• Communicate with production teams and external vendors when executive coordination is required
• Support special projects from research through execution

Executive Operations

This role goes beyond simply managing a calendar. We need someone who can receive a request, understand the goal, and figure out how to get it done.

You may be asked to research something, make a reservation, find a vendor, coordinate a meeting, organize documents, solve a scheduling problem, arrange transportation, follow up with someone repeatedly, or handle an entirely new request you haven’t encountered before.

The expectation is that you take ownership of the task and bring it through completion by being proactive and taking initiative.

What We’re Looking For

• Previous Executive Assistant, Personal Assistant, Administrative Assistant, or similar experience preferred
• Extremely organized and detail-oriented
• Strong written and verbal communication skills
• Comfortable communicating with executives, clients, vendors, and partners
• Excellent calendar and time-management skills
• Strong follow-through and ability to keep track of many moving pieces
• Resourceful and comfortable figuring things out independently
• Able to research quickly and make good judgment calls
• Comfortable with changing prior…