Office Admin Assistant

Job Overview:

We are seeking a highly organized and detail-oriented Office Administrative Assistant to support daily office operations. The ideal candidate will have strong computer skills, experience with QuickBooks, and knowledge of purchasing and procurement processes. This role requires excellent communication, multitasking, and problem-solving abilities.

Key Responsibilities

• Manage daily administrative and office support functions.
• Process accounts payable and accounts receivable transactions using QuickBooks.
• Maintain accurate financial and administrative records.
• Prepare invoices, purchase orders, and other business documents.
• Coordinate purchasing activities, including obtaining quotes, placing orders, and tracking deliveries.
• Communicate with vendors and suppliers regarding orders, pricing, and account inquiries.
• Monitor inventory levels and assist with stock replenishment.
• Answer phones, respond to emails, and greet visitors professionally.
• Schedule meetings, appointments, and maintain office calendars.
• Prepare reports, spreadsheets, and correspondence using Microsoft Office applications.
• Assist management with special projects and other administrative duties as assigned.

Qualifications:

• Previous experience in an administrative assistant, office assistant, or similar role.
• Proficiency with QuickBooks (required).
• Strong computer skills, including Microsoft Office (Word, Excel, Outlook).
• Experience with purchasing, procurement, or inventory management.
• Excellent organizational and time-management skills.
• Strong attention to detail and accuracy.
• Ability to work independently and prioritize multiple tasks.
• Professional verbal and written communication skills.

This is a part time position at this time. Monday to Thursday 7:00 am to 12:00 pm

If you are a motivated individual who thrives in a fast-paced environment, we would love to hear from you. Please submit your resume for consideration.

Job Type: Part-time

Pay: From $17.00 per hour

Work Location: In person