Office Manager / Bookkeeper & Executive Assistant

First Choice Paving & Seal Coating LLC

First Choice Paving & Seal Coating is looking for a dependable, organized, and motivated individual to help manage the day-to-day office and administrative side of our growing asphalt company.

This is a multi-role position combining office management, bookkeeping, scheduling, customer service, and executive/personal assistant responsibilities. We are looking for someone who can stay organized in a fast-paced construction environment, communicate professionally with customers, and help keep both the office and field operations running smoothly.

Responsibilities include:

• Managing daily office operations
• Answering phone calls, texts, emails, and customer inquiries
• Scheduling estimates, projects, and customer appointments
• Maintaining the company calendar and helping coordinate crews and job schedules
• Creating and sending invoices and tracking customer payments
• Accounts payable and accounts receivable
• Basic bookkeeping and expense tracking
• Organizing receipts, purchase records, fuel expenses, job costs, and company paperwork
• Assisting with payroll and employee records
• Preparing estimates, contracts, invoices, and other business documents
• Following up with customers regarding estimates, scheduling, and outstanding balances
• Keeping customer and job information organized
• Communicating with vendors, suppliers, customers, and employees
• Assisting the owner with appointments, reminders, paperwork, and other day-to-day business needs
• Helping improve organization and administrative systems as the company continues to grow

What we’re looking for:

The ideal candidate is dependable, professional, detail-oriented, and comfortable handling several responsibilities at once. You should be someone who takes initiative and doesn’t need to be reminded about every task.

Experience with QuickBooks, bookkeeping, accounting, Microsoft Office/Google Workspace, scheduling, or construction office management is strongly preferred.

Experience in asphalt, construction, trucking, landscaping, or another service-based business is a plus, but not required.

Pay: $22–$28 per hour, based on experience and qualifications.

We are looking for someone who wants to become an important part of First Choice Paving & Seal Coating and help us build a more organized and efficient operation as the company grows.

Pay: $18.00 - $23.00 per hour

Benefits:

• Employee discount
• Flexible schedule
• Paid time off
• Parental leave

Work Location: In person