Executive Assistant

Description

This is an exciting opportunity to join a fast-paced, scaling business in a high-impact executive support role. You’ll be a key support partner to three principals on a full-time basis, with additional support to two further principals as needed.

You’ll play a central role in keeping an international leadership team organised, connected and moving at pace — from complex calendars and global travel to meeting follow-through and action tracking. This is a role for someone who is highly autonomous, comfortable navigating ambiguity and confident making decisions and taking ownership without always having a clear playbook.

You’ll thrive in an environment where priorities can shift quickly, no two days look the same and there’s plenty of opportunity to make an impact. The ideal person will be proactive, commercially minded and naturally one step ahead, with the judgement and flexibility to support multiple senior stakeholders with different working styles.

This is a maternity leave contract beginning in December 2026 until August 2027.

Responsibilities

• Own and coordinate complex diaries across the leadership team, managing internal, client and external meetings
• Plan and manage international travel, including detailed itineraries, changes and last-minute adjustments
• Stay ahead of actions and priorities, proactively following up with leadership team members to keep things moving
• Capture and communicate meeting outcomes, ensuring key actions are clearly documented and followed through
• Support events and offsites, helping with logistics and coordination as required
• Assist with reports and presentations, including preparation and coordination where needed
• Build strong relationships across the wider business, with stakeholders and relevant client contacts
• Partner closely with Central Functions to ensure a consistent, joined-up approach to leadership support across the team.

Skills, Knowledge & Expertise

• 2+ years’ experience in a PA or EA role, ideally supporting multiple senior executives simultaneously
• Experience working in a fast-paced, scaling environment, ideally within technology or a similarly dynamic business
• Comfortable working internationally, including managing multiple time zones
• Proven ability to juggle competing priorities, respond quickly and deliver to demanding deadlines
• Highly autonomous and proactive, with the confidence to use judgement, make decisions and take ownership in situations where there may not always be a clear answer
• Comfortable operating with ambiguity and changing priorities, while maintaining a high level of organisation and attention to detail
• Exceptional attention to detail and a solutions-oriented approach
• A collaborative team player who enjoys being part of a small, close-knit team
• Someone who naturally anticipates what’s needed, takes ownership and keeps things moving

Benefits

• £45–50K per annum, pro-rated for the length of the contract
• Generous PTO policy - Minimum of 20 days of paid time off per year, plus national holidays. Leave over 30 days requires manager and People team approval.
• Private medical healthcare cover
• Group risk, life & disability contributions
• Flexible working arrangements, including remote (unless otherwise specified)
• Thoughtfully designed offices to support both individual work and collaboration without interrupting others
• Wellbeing benefits such as free yoga and access to trained therapists / counsellors
• Enhanced parental leave policies
• Free lunch in the office Tuesday-Thursday
• Tax efficient pension contributions via salary sacrifice scheme
• Salary sacrifice cycle to work scheme
• Salary sacrifice nursery scheme
• Tailored personal development through training allowances, coaching, mentorship and career frameworks

Why join us?

We’ve been recognized as one of the hottest martech companies in 2022 by Business Insider and named Best Place to Work by Quirk’s Media for our engaging and inclusive workplace culture. We’re committed to both people and the planet.

Our belief in inclusion means we’re building an organisation of diverse individuals and helping brands eliminate cultural presumptions in their research. Read our Diversity Manifesto here.

We are a values and behaviours driven business and believe that Trust, Truth, Ownership, Ambition and Humility describe Zappi employees on our bes…