Executive Administrative Assistant

Overview

We are seeking a dynamic and highly organized Executive Administrative Assistant to join our team! This vital role offers the opportunity to support senior executives by managing complex schedules, coordinating communications, and streamlining daily operations. The ideal candidate will bring enthusiasm, exceptional organizational skills, and a proactive attitude to ensure the smooth functioning of our executive team. If you thrive in a fast-paced environment and excel at multitasking with professionalism, this position is perfect for you!

Duties

• Manage and prioritize executive calendars, scheduling meetings, appointments, and travel arrangements with precision and efficiency
• Serve as the first point of contact for internal and external communications, handling phone calls with excellent phone etiquette and professionalism
• Prepare, proofread, and edit correspondence, reports, presentations, and other documents using Microsoft Office Suite including Word, Excel (Spreadsheets), and PowerPoint
• Coordinate office operations by maintaining filing systems, managing supplies inventory, and overseeing office management tasks to ensure a productive workspace
• Facilitate data entry tasks with accuracy using computer skills and productivity software; maintain detailed records and logs for various projects
• Support client communication efforts by providing exceptional customer service and support via phone or email
• Assist with personal assistant responsibilities such as organizing personal schedules or handling confidential information with discretion

Experience

• Proven clerical experience in an office environment with a strong background in administrative support roles
• Demonstrated proficiency in Microsoft Office applications (Word, Excel, PowerPoint) and familiarity with productivity software tools
• Experience managing multi-line phone systems and providing excellent phone communication skills
• Bilingual abilities are highly desirable to effectively communicate with diverse clients and team members
• Strong organizational skills with the ability to prioritize tasks efficiently and manage time effectively
• Knowledge of QuickBooks accounting software is a plus for handling basic financial documentation
• Previous experience in front desk management or customer support roles that involve high levels of personal interaction and professionalism

Join us as an Executive Administrative Assistant to be an essential part of our vibrant team! Your expertise will help us operate seamlessly while providing top-tier support to our leadership. We value your dedication to excellence, organization, and proactive service—qualities that drive our success forward!

Pay: $26.71 - $32.17 per hour

Benefits:

• 401(k)
• Paid time off

Work Location: Hybrid remote in Oceanside, NY 11572