Sr. Executive Assistant to the CEO

Standort Amelia, USA Art der Arbeit Vollzeit Arbeitsform Remote Job level Berufserfahrene Job ID 13358 Unternehmen American Modern Insurance Group Anstellungsart Unbefristet Fachbereich Services & Support Functions

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Senior Executive Assistant to the CEO

*American Modern Insurance Group A Munich Re Company*

Location: Remote • Reports To: Chief Executive Officer

Level: 8

About the Role

American Modern Insurance Group is seeking a highly experienced and deeply trusted Senior Executive Assistant to serve as a strategic partner to our Chief Executive Officer. This is a rare opportunity to operate at the center of a dynamic, global organization, working directly with an executive whose priorities shape the direction of the business.

Reporting directly to the CEO, you will serve as a primary point of contact and trusted liaison for a broad range of internal and external stakeholders, including global business leaders, client executives, and senior government officials. Your work will be instrumental in enabling the CEO to stay focused on enterprise-level priorities, and your judgment, discretion, and initiative will be relied upon daily.

Responsibilities

In this highly visible and impactful role, your core responsibilities will include:

• Provide comprehensive day-to-day executive support to the CEO, proactively anticipating current and future needs to enable the achievement of strategic priorities.
• Manage highly complex and dynamic calendars, balancing competing priorities and ensuring clear visibility across daily, weekly, and long-term schedules.
• Prepare the CEO for meetings by gathering and synthesizing information in advance, distributing materials, and ensuring timely follow-up and accountability.
• Coordinate all aspects of travel (both domestic and international), including detailed itineraries, accommodations, logistics, and timely submission of expense reports for CEO, various senior executive and managers using Concur platform and in compliance with the Travel Policy.
• Plan and execute high-profile internal and external events, including leadership offsites, board meetings, executive dinners, and client-facing engagements and managing all logistics from concept through execution.
• Identify and implement opportunities to streamline workflows, enhance processes, and improve organizational effectiveness for the CEO and senior leadership team.
• Lead or assist with special projects and initiatives, including conducting research and analysis on behalf of the CEO.
• Collaborate cross-functionally and partner closely with other Executive Assistants to deliver seamless, coordinated outcomes.
• Handle highly confidential and sensitive information with the highest level of discretion, professionalism, and integrity.

Basic Qualifications

• Bachelor’s Degree with 7+ years of administrative experience supporting senior executives;

OR

• High School Diploma (or equivalent) with 10+ years of progressive administrative experience at the executive level.

AND

• Demonstrated experience planning, organizing, and supporting C-suite or senior executives in a fast-paced environment; and
• Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook, Copilot)

Preferred Qualifications

• Prior experience supporting a CEO within a global, matrixed organization.
• Exceptionally professional presence with strong written and verbal communication, organizational, and interpersonal skills.
• Proven track record handling sensitive and confidential information with sound judgment and integrity.
• Strong critical thinking skills with the ability to anticipate needs, surface issues, and resolve problems proactively.
• Advanced proficiency in Microsoft Office and related productivity tools, with an appetite for adopting new technologies.
• Experience managing complex travel arrangements, expense reporting, and cross-functional organizational processes.
• Excellent attention to detail with the flexibility to manage multiple high-stakes priorities under pressure.
• Agility to navigate ambiguity and adjust dynamically in response to a fast-changing executive schedule.
• Ability to gather, analyze, and communicate information clearly, concisely, and with appropriate context.

American Modern Insurance Group, Inc., a Munich Re company, is a widely recognized specialty insurance leader that delivers products and services for…