Executive Assistant

Location: Sacramento, CA (Hybrid)

Employment Type: Full Time

Compensation: Competitive salary based on experience, plus performance incentives

About the Role

We are seeking a highly organized, driven, and resourceful professional to serve as the right hand to a successful entrepreneur and business owner. This position combines executive support, event planning, venue management, and rental property operations into one dynamic role.

The ideal candidate is proactive, detail oriented, professional, and capable of managing multiple priorities without constant supervision. No two days will look the same. One day may involve coordinating a large event, the next managing vendor relationships, tenant communications, or executive scheduling.

Key Responsibilities

Executive Assistant Duties

Manage calendars, appointments, meetings, and scheduling

Coordinate business and personal travel arrangements

Screen communications and prioritize tasks

Prepare reports, presentations, and meeting materials

Track projects, deadlines, and follow up items

Assist with business operations and special projects

Communicate professionally with clients, vendors, tenants, and business partners

Anticipate needs and proactively solve problems

Event Planning & Venue Management

Coordinate weddings, corporate events, networking events, private parties, and community gatherings

Manage event inquiries from initial contact through event completion

Conduct venue tours and assist prospective clients with bookings

Prepare rental agreements and event documentation

Coordinate vendors including caterers, decorators, DJs, photographers, and security personnel

Manage event timelines, budgets, and logistics

Oversee event setup, execution, and breakdown

Ensure a high quality customer experience for venue clients

Assist with marketing and promotion of venue rental opportunities

Rental Property Management

Serve as a point of contact for tenants and prospective tenants

Coordinate leasing activities, move ins, and move outs

Schedule and oversee maintenance and repair vendors

Track rent collections and tenant communications

Assist with lease administration and property documentation

Coordinate inspections and property improvement projects

Help maintain occupancy and tenant satisfaction across multiple properties

Respond to property related issues professionally and efficiently

Qualifications

3+ years of experience in executive support, event planning, hospitality, property management, operations, or a related field

Exceptional organizational and multitasking skills

Strong written and verbal communication abilities

Ability to work independently and make sound decisions

Professional appearance and demeanor

High level of discretion and confidentiality

Experience managing multiple projects simultaneously

Strong customer service and relationship management skills

Proficiency with Microsoft Office, Google Workspace, and property management software preferred

Preferred Qualifications

Experience with event venues, banquet halls, or hospitality operations

Experience in residential or commercial property management

Real estate, leasing, or property operations experience

Social media and marketing experience

Experience supporting executives, entrepreneurs, or business owners

Bilingual candidates encouraged to apply

Ideal Candidate

You are highly organized, dependable, and able to anticipate needs before they arise. You thrive in fast paced environments, enjoy interacting with people, and can confidently manage executive priorities, event logistics, venue rentals, and rental property operations. You are comfortable taking ownership of projects and ensuring nothing falls through the cracks.

Benefits

Opportunity for growth into operations management

Performance based bonuses

Flexible work environment

Direct exposure to business ownership and real estate operations

Diverse and engaging work with no two days the same

To Apply: Submit your resume along with a brief description of an event, venue, property, or project you successfully managed from start to finish.

Pay: From $3,000.00 per month

Benefits:

• Flexible schedule
• Professional development assistance

Experience:

• Property management: 2 years (Required)
• Events management: 3 years (Required)

Language:

• Spanish (Preferred)

Shift availability:

• Day Shift (Preferred)
• Night Shift (Preferred)

Work Location: Hybrid remote in Sacramento, CA 95814