Executive Assistant & Office Administrator

Company Description

Rive Gauche is an international design and delivery studio working across architecture, interiors, procurement, construction, strategic advisory, and project management. We create exceptional private residences, boutique hotels, branded developments, and luxury resorts for clients who understand that meaningful design requires judgement, care, and continuity.

Our work is often commissioned at pivotal moments – where decisions shape not only experience, but long-term value and legacy. Two enduring design cultures define our identity: the emotional intelligence and creative daring of French design, and the craftsmanship, heritage, and quiet

confidence of British luxury.

Our strength lies not only in design, but in the continuity of how every element is conceived, managed, and realised. By uniting creativity, strategy, and execution within one accountable vision, we replace fragmentation with clarity and cohesion – ensuring every decision contributes to a seamless and deeply.

The result is work that feels effortless yet meticulously resolved: refined in experience, enduring in

quality, and timeless in its appeal.

French elegance. British rigour. Enduring value.

Role Description

We are seeking an exceptional Executive Assistant & Office Administrator to join our team. This role provides high-level support to senior leadership while ensuring the smooth and professional day-to-day running of the studio. It combines executive assistance with operational coordination, including diary management, prioritisation, supplier liaison, financial tracking, recruitment administration, and team support.

The successful candidate will act as a true right-hand to the Managing Director, ensuring clear priorities, efficient workflows, and seamless coordination across teams, clients, and external partners.

We are looking for someone highly organised, proactive, and solutions-driven, with a strong “can-do” attitude and the ability to take initiative, identify inefficiencies, and drive improvements. Strong communication and organisational skills are essential.

Key Responsibilities

Executive Assistant -

·       

Proactively manage the CEO’s diary, priorities, and time, acting as gatekeeper and decision filter

·       

Coordinate all meetings, ensuring clear agendas, preparation, and structured follow-ups

·       

Manage email and correspondence on behalf of the CEO with timely and professional responses

·       

Act as the main liaison between the CEO, senior team, clients, and external partners

·       

Track actions, deadlines, and commitments to ensure full accountability and follow-through

·       

manage CRM management, ensuring all contacts, interactions, and opportunities are accurately recorded

·       

Proactively follow up with clients and contacts on behalf of the CEO to maintain and develop relationships

·       

Identify inefficiencies in workflows and implement improved systems and processes

·       

Support daily operations, including supplier coordination and financial tracking

·       

Assist with recruitment administration and onboarding processes

·       

Arrange complex domestic and international travel and logistics

·       

Prepare briefing notes, presentations, and key materials for meetings and projects

·       

Support strategic initiatives and high-level business priorities

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Coordinate client meetings, hospitality, and VIP stakeholder management

·       

Handle confidential information with absolute discretion and professionalism

·       

Maintain a high level of organisation, attention to detail, and ownership across all tasks

Office Administration -

1.     

Coordinate Amazon and supplier orders for staff and office needs

2.     

Conduct regular stock takes and manage replenishment of office consumables (milk, coffee, stationery, snacks, etc.)

3.     

Manage supplier communication, including emails, meeting coordination and scheduling site visits

4.     

Answer incoming landline calls and direct enquiries appropriately

5.     

Maintain the office environment to a high standard, including kitchen, printer area and sample library

6.     

Manage office organisation, cleanliness and day-to-day operational upkeep

7.     

Assist with planning, setup and catering for team events, internal meetings and workshops

8.     

Coordinate programme and software licences (CAD, Photoshop, Adobe, Smartsheet), including renew…