Executive Assistant, Office of the CEO

About Zipline

Zipline is the world’s largest and most experienced drone delivery service. We are on a mission to serve all humans equally by ensuring access to food, medicine and essential goods anytime, anywhere. We design, build, and operate the world’s largest autonomous logistics system, delivering critical supplies quickly and reliably. Today, Zipline operates on four continents, makes a delivery somewhere in the world every 30 seconds, and has completed millions of deliveries to date, including blood, vaccines, medical supplies, food, and retail products.

Our customers include the world’s largest and most prominent healthcare systems, governments, retailers, restaurants and global businesses who rely on us to save lives, reduce emissions, increase economic opportunity, and provide delivery from point A to point B as fast as possible. The drone is only 15% of what we’ve built to enable seamless, reliable, global operations.

Our system strengthens supply chains, reduces congestion, and gives people time back. With more than 140 million commercial autonomous miles safely flown, Zipline is redefining access to healthcare, consumer products, and food across the globe.

We operate at a global scale and are looking for practical problem solvers who thrive on real-world challenges and rapid growth. Our team is motivated by building systems that have a direct, meaningful impact on people’s lives and by scaling the future of logistics. We are seeking people who sculpt from first principles, enjoy facing adversity, and can do the impossible at record breaking speeds.

About You and The Role

Zipline is looking for an exceptional Executive Assistant to support our CEO and help keep the company operating at the highest level. This is not a traditional administrative support role. The CEO’s office sits at the center of Zipline’s most important priorities, relationships, decisions, and operating rhythms. The person in this role will help create leverage, clarity, and momentum for the CEO while working closely with senior leaders across the company.

You will be trusted with highly sensitive information, complex priorities, and fast-moving decisions. You’ll need strong judgment, discretion, ownership, and the ability to operate with context rather than waiting for step-by-step direction. The right person is calm under pressure, exceptionally organized, direct in communication, and energized by being close to the work that shapes the future of the company.

This role requires someone who can anticipate needs before they are obvious, protect the CEO’s time, improve how information flows, and ensure that important commitments do not get lost in a high-velocity environment. You should be comfortable working with executives, board members, investors, external partners, government stakeholders, and internal teams with professionalism and precision.

This role is based at our South San Francisco, CA headquarters.

What You’ll Do

• Partner directly with the CEO to manage time, priorities, commitments, and operating cadence with a deep understanding of company goals and business context.
• Own and optimize a highly complex calendar, using judgment to prioritize the highest-impact meetings, protect focus time, and ensure the CEO is prepared for critical conversations.
• Act as a trusted point of coordination between the CEO and internal leaders, helping drive follow-through on decisions, deadlines, and key initiatives.
• Prepare the CEO for meetings by gathering context, organizing materials, tracking open questions, and ensuring the right people and information are in the room.
• Manage highly sensitive communications and information with absolute discretion, sound judgment, and professionalism.
• Coordinate board, investor, customer, partner, and external stakeholder engagements, ensuring every interaction is thoughtfully planned and executed.
• Plan and manage complex domestic and international travel, including detailed itineraries, logistics, meeting preparation, and contingency planning.
• Help run key leadership forums, executive meetings, offsites, and company operating moments by managing agendas, logistics, materials, notes, and follow-ups.
• Proactively identify friction in the CEO’s workflow and improve systems, processes, and communication loops that create better leverage.
• Represent the Office of the CEO with clarity, warmth, and high standards in interactions across the company and externally.

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