Executive Administrative Assistant

Job Summary
We are seeking a dynamic and highly organized Executive Administrative Assistant to join our team! In this vital role, you will serve as the primary support for executive leadership, managing a wide range of administrative functions with energy and precision. Your proactive approach will ensure smooth daily operations, effective communication, and seamless office management. This position offers an exciting opportunity to contribute to a fast-paced environment where your organizational skills and positive attitude will make a significant impact. The ideal candidate is bilingual, tech-savvy, and excels at multitasking while maintaining exceptional attention to detail.

Responsibilities

• Provide comprehensive administrative support to executive leaders, including calendar management, scheduling meetings, and coordinating appointments using tools like Google Workspace and Microsoft Office.
• Handling multi-line phone systems with courteous phone etiquette.
• Oversee office management tasks such as filing, data entry, proofreading documents, and maintaining organized records.
• Handle customer service inquiries with a friendly demeanor, supporting client needs and ensuring positive interactions.
• Scheduling and processing Contracts
• Invoicing and data entry
• Perform clerical duties including revisions to contracts, Sending docusigns, processing invoices and payments.
• Assist with personal tasks for executives when required, acting as a reliable personal assistant with excellent time management skills.

Qualifications

• Proven experience in office management or administrative roles, preferably within a professional setting or contractors office.
• Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace, and data entry software.
• Excellent organizational skills with the ability to prioritize tasks efficiently in a fast-paced environment.
• Demonstrated experience in customer service and phone etiquette across multi-line phone systems.
• Bilingual abilities are highly desirable to support diverse client interactions.
• Clerical experience including filing, proofreading, and document management is essential.
• Customer Service
• Personal assistant experience or calendar management skills are advantageous for supporting executive schedules effectively. Join us to be part of an energetic team dedicated to excellence! Your expertise will help streamline operations while delivering outstanding support that keeps our organization running smoothly every day.

Pay: $25.00 - $27.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off

Experience:

• Office: 4 years (Required)

Work Location: In person