Executive Assistant Business Partner

Executive Assistant Business Partner – Business Operations & Program Management

Location: San Diego, CA (Hybrid)

Contract type: 12-month contract

Pay rate: $71.10/hr

About the Client

Our client is a global financial technology platform serving millions of consumers and small businesses through products spanning tax preparation, small business accounting, personal finance, and credit monitoring. The company is known for its mission-driven culture and strong investment in employee experience and operational excellence.

About the role

This role supports a VP-level executive in Business Operations & Program Management, combining traditional executive support with project coordination, process improvement, and employee engagement event planning for a geographically dispersed team.

What you’ll do

Executive & Administrative Support

• Manage the executive’s calendar and meeting schedule to optimize their time.
• Provide calendar and administrative support to 2–3 Directors within the Business Operations team.
• Prepare documents, presentations, and reports for executive reviews and meetings.
• Serve as a communication point between the executive and internal/external stakeholders, ensuring timely, accurate responses.
• Anticipate executive needs and proactively resolve issues before they reach the executive’s desk.

Project & Operations Management

• Track project status, resources, and timelines across initiatives.
• Partner with leaders and internal teams to communicate updates, risks, and resolutions.
• Identify inefficiencies in existing processes and implement improvements in partnership with stakeholders.
• Provide data-driven input to support executive decision-making.

Strategic Business Partnership

• Manage stakeholder communication on behalf of the executive.
• Lead engagement groups and understand stakeholder needs across the organization.
• Connect day-to-day operational priorities to executive-level decisions.

Event Planning & Employee Engagement

• Plan and execute engagement events for a distributed team across cultures, time zones, and work preferences.
• Use virtual platforms to create interactive remote/hybrid event experiences.
• Manage event budgets, negotiate with vendors, and find cost-effective solutions.
• Analyze feedback and engagement metrics to improve future events.

Required Qualifications

• Strong organizational skills and attention to detail.
• Excellent written and verbal communication with stakeholders at all levels.
• Demonstrated event planning experience, with creativity for inclusive, engaging experiences.
• Comfort with virtual collaboration tools and platforms.
• Budget management experience.
• Ability to adapt to shifting priorities.

Preferred Qualifications

• Prior experience as an Executive Assistant supporting a senior executive.
• Experience supporting cross-functional or high-visibility projects.
• Experience planning engagement events for distributed/remote teams.