Executive Assistant

About voAIce: At voAIce, we’re reshaping the future of the auto and RV dealership industries through cutting-edge, AI-powered technology. Our innovative solutions don’t just enhance business—they revolutionize the way dealerships operate. As a rapidly expanding tech company based in the heart of Beverly Hills, we’re dedicated to creating exceptional experiences for our clients and fostering a dynamic, collaborative work environment that empowers our team to excel.

About the Role: We’re searching for an Executive Assistant who can seamlessly blend professional expertise with personal support to elevate the effectiveness of our visionary CEO. This role is designed for someone who thrives on meticulous organization, creative problem-solving, and the ability to manage both professional demands and personal tasks with discretion and efficiency.

Stellar communication skills & marketing experience is a plus!

Key Responsibilities:

Professional Support:

• Serve as a trusted administrative partner, expertly managing complex schedules, prioritizing meetings, and handling confidential communications.
• Proactively coordinate and facilitate executive-level engagements and meetings, ensuring all aspects run smoothly and efficiently.
• Collaborate on high-level strategic initiatives and special projects, showcasing your adaptability and problem-solving skills.

Personal Support:

• Efficiently handle personal tasks and errands, including managing household appointments, coordinating deliveries and returns, and running local errands.
• Assist with the coordination of family schedules, managing personal appointments and travel plans, ensuring harmony between professional and personal commitments.

Qualifications:

• Proven experience as an executive assistant, ideally supporting high-level executives in fast-paced environments.
• Advanced proficiency in Microsoft Teams and Outlook.
• Exceptional organizational abilities, capable of managing intricate tasks and shifting priorities with ease.
• A warm, engaging personality combined with a high degree of discretion, reliability, and professionalism.
• Must have reliable transportation for personal errands and flexibility in managing occasional off-hours tasks.
• Available to work onsite in Beverly Hills, CA, Monday–Friday, 8:00 AM–6:00 PM, with weekend flexibility, occasional travel required.

Perks and Benefits:

• Competitive salary: up to $95,000 (based on experience)
• Comprehensive health benefits package
• Vibrant, engaging, and supportive work culture with opportunities for career advancement