Operations Coordinator and Executive Assistant to Managing Partner

Position Summary

This position provides high-level administrative support to the Managing Partner and assists with day-to-day firm operations. The position requires exceptional attention to detail, strong written and verbal communication skills, the ability to work collaboratively with attorneys and staff, professionalism, and a consistent, reliable work ethic. The ideal candidate exercises sound judgment, maintains strict confidentiality, and delivers professional, client-centered service in a fast-paced legal environment. This role reports to the Managing Partner and is not a supervisory role.

Required Qualifications and Skills

• Demonstrated attention to detail with strong organizational and time-management skills, including the ability to prioritize competing deadlines.
• Excellent written and verbal communication skills, with a proven ability to work well with others in a team-oriented environment.
• Strong work ethic, reliability, and discretion in handling confidential information.
• Proficiency with office productivity tools, including word processing, spreadsheets, presentations, calendaring, and videoconferencing platforms. Minimum of 2–4 years of administrative experience supporting executives or senior professionals.

Preferred Qualifications

• Experience in a law firm or legal services setting and familiarity with legal document formatting, citation basics, and file management conventions.
• Experience with practice management, document management, and billing systems. Experience with Filevine is a plus.
• Associate’s or bachelor’s degree in business, communications, or a related field.

Work Environment and Physical Requirements

• Full-time, on-site role with occasional overtime as needed to meet deadlines or support events. Flexibility to work from home on most Fridays.