Executive Assistant

We are seeking an exceptional Executive Assistant / Office Manager to support the Chairman and Managing Director of a fast-paced, non-bank lending organisation based in Melbourne CBD.

This is a senior, trusted role combining high-level executive support with full responsibility for the smooth day-to-day operation of the Melbourne office, as well as personal work for the Chairman. It will suit a proactive, highly organised professional who thrives on autonomy, accountability, and discretion.

The Role

This dual-function position plays a critical role in enabling executive leadership while ensuring the office operates efficiently and professionally. You will work closely with the Chairman and Managing Director, balancing flexibility with a strong focus on priorities and deadlines.

Key Responsibilities

Executive Assistant Support

• Provide comprehensive, high-level support to the Chairman and Managing Director
• Manage complex diaries, meetings, agendas, briefings, and board materials
• Draft and manage correspondence, presentations, and confidential documentation
• Coordinate domestic and international travel and logistics
• Liaise with investors, advisers, and senior internal and external stakeholders
• Track projects and deliverables to ensure deadlines are consistently met
• Support investor communications and sensitive corporate materials
• Provide occasional assistance with personal matters, exercising absolute discretion

Office Management

• Oversee daily office operations to maintain a professional, well-run workplace
• Manage suppliers, facilities, IT, and service providers
• Coordinate onboarding and HR administration with management
• Manage office budgets, invoicing, and procurement
• Ensure compliance with health, safety, and workplace standards
• Organise internal meetings, events, and communications
• Maintain accurate records, filing systems, and administrative processes

About You

• Proven experience as an Executive Assistant and/or Office Manager, ideally within financial services, lending, banking, or professional services
• Highly organised with the ability to manage multiple priorities in a fast-paced environment
• Exceptional written and verbal communication skills with strong attention to detail
• Professional, discreet, and trusted, with sound judgment and integrity
• Confident engaging with senior stakeholders and external partners
• Comfortable balancing flexible working arrangements with clear business accountability
• Advanced proficiency in Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams)

Qualifications & Experience

• Minimum 5 years’ experience in a senior EA or Office Management role
• Experience in financial services, lending, or investment environments preferred
• Tertiary qualifications in business administration or a related field desirable

What’s on Offer

• Melbourne CBD location
• Flexible working arrangements
• Exposure to senior decision-making and corporate operations
• A collaborative, professional, and high-performing environment

If you are a polished, proactive EA who enjoys operating as a true right-hand partner while owning office operations end-to-end, we would welcome your application.