Executive Assistant - Manhattan/Brooklyn

Job Description: Executive Assistant

Department:   Retail Leasing

Reports To:  Executive Vice President

Location: Manhattan/Brooklyn

Company Overview

RIPCO Real Estate is a leading commercial real estate brokerage firm, recognized for its reputation of excellence since 1991. With over 150 experienced professionals across eight offices, we are singularly guided by our Street Smart, Market Wise ethos, delivering top-tier results through a client-first approach grounded in integrity, market insight, and expert deal-making. Founded with expertise in retail real estate, RIPCO has grown to include capabilities across industrial, office, multi-family, hospitality, and self-storage, representing leading tenants and property owners throughout the New York Tri-State area, Florida, and key national markets. Our diverse background spans retail leasing, investment sales, debt and structured financing, and property management, consistently driving value and long-term success for clients nationwide.

Job Purpose

We are seeking a highly organized, proactive Executive Assistant to support an Executive Vice President. The ideal candidate will thrive in a fast-paced environment, demonstrating exceptional administrative skills, attention to detail, and a positive, energetic attitude. As an integral part of our team, you will manage schedules, coordinate projects, and handle a variety of administrative tasks that keep our executive functioning at peak performance.

Key Responsibilities

• Categorize, prioritize, and track key deal-related communications
• Maintain and coordinate a constantly evolving calendar
• Coordinate internal and external meetings, including preparing agendas
• Provide comprehensive administrative support such as drafting correspondence and proofreading documents

Skills, Qualifications, and Competencies

• 3+ years of experience as an Executive Assistant, preferably in real estate, finance, or a fast-paced professional services environment
• Exceptional organizational skills and attention to detail
• Strong written and verbal communication skills
• Proficiency in Microsoft Office (Outlook, Excel, Word, PowerPoint)
• Experience with CRM systems (e.g., Monday) is a plus
• Proactive and anticipatory mindset
• Highly professional with excellent judgment
• Resourceful problem solver

Compensation & Benefits

• Salary Range: $95,000 – $105,000 per year
• Schedule: Hybrid – some onsite in Manhattan or Brooklyn office
• Insurance: Health, dental, and vision insurance
• Retirement: 401(k) plan
• Time Off: Paid time off (vacation, sick days, holidays)