Temporary Executive Assistant, Nursing Operations

Who We Are Founded in 1965, UC Irvine is a member of the prestigious Association of American Universities and is ranked among the nation’s top 10 public universities by U.S. News & World Report. The campus has produced five Nobel laureates and is known for its academic achievement, premier research, innovation and anteater mascot. Led by Chancellor Howard Gillman, UC Irvine has more than 36,000 students and offers 224 degree programs. It’s located in one of the world’s safest and most economically vibrant communities and is Orange County’s second-largest employer, contributing $7 billion annually to the local economy and $8 billion statewide.

To learn more about UC Irvine, visit www.uci.edu.

This recruitment is for a Temporary Full-Time Executive Assistant at UCI Health - Placentia Linda. Your Role on the Team Job Duties Include, But Are Not Limited To

• Administer timesheet system; entering and correcting employee time, missed hours, and meal breaks.
• Assist four leadership nurses by maintaining education records, professional licenses, and FILS/NOVA/strip competency documentation.
• Follow up on outstanding documentation, update compliance files, and support LOA, Workers’ Comp, and regulatory readiness efforts.
• Participate in department meetings, prepare and maintain meeting notes, and handle discharge reconciliation and operational escalations.

Required What It Takes to be Successful

• Previous experience in administrative or office support roles.
• Proficiency with digital timekeeping/payroll systems and record-keeping software.
• Excellent organizational skills with strong attention to detail in tracking compliance and documentation.
• Strong written and verbal communication skills for interdisciplinary coordination and meeting minutes.
• Ability to read, write, and follow written and oral instructions in English.

Preferred

• Prior administrative experience within a healthcare or hospital setting.
• Familiarity with API timekeeping systems and nursing/occupational health compliance standards.
• Experience supporting union relations, grievance processes, or performance management workflows.
• Ability to prioritize tasks and support multiple leaders in a fast-paced environment.

Total Rewards In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits.

Pay Rate: $6,700/month (exempt)

Conditions Of Employment The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:

• Background Check and Live Scan
• Employment Misconduct*
• Legal Right to work in the United States
• Vaccination Policies
• Smoking and Tobacco Policy
• Drug Free Environment
• Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

• California Child Abuse and Neglect Reporting Act
• E-Verify
• Pre-Placement Health Evaluation

Details of each policy may be reviewed by visiting the following page - https://hr.uci.edu/new-hire/conditions-of-employment.php

Temporary Employment This is a temporary employment recruitment reporting to the UCI Temporary Employment Services (TES) Department. Interviewing and hiring is based on internal hiring needs and how well the candidate’s experience matches the assignment requirements.  Certai…