Executive Assistant to President & Mill Work Specialist - Minimum of 3 Years of Experience

NSE Windows, Long Island’s largest and most exclusive Marvin Window dealer and certified installer, has been a leader in the window and door industry for over a decade. We pride ourselves on delivering exceptional products and services to our customers, focusing on Marvin’s high-quality window and door solutions. If you’re looking for a growing company that values customer satisfaction, industry expertise, and a supportive team environment, NSE Windows is the right place for you!

Account Executive

This position requires a minimum of 3 Years of Experience in Window & Door Sales & the ability to read Blueprints.

This is the President’s right hand for sales operations, CRM, showroom, and follow-through. You will keep the pipeline current, close loops the President starts, and coordinate among sales, service, installations, and outside vendors. It is an Executive Assistant role with real ownership of CRM, quotes, Request follow-up, and client-facing work—not a traditional gate-keeper only desk job.

Responsibilities

Sales, CRM, and pipeline

• Execute follow-through on all sales and marketing tasks the President initiates in the CRM
• Enter every lead and all sales data into the CRM; keep records complete and current
• Follow up daily with sales staff on pipeline status
• Provide the President bidaily pipeline briefings
• Oversee CRM text and email targeting and retargeting campaigns
• Oversee and produce the monthly newsletter (internal and external)

Projects, quotes, and operations

• Coordinate with the Director of Service and Installations on installedsales projects as needed
• Create quotes from architectural blueprints or plans when requested
• Make proposal modifications as required
• Follow up on all delivery requests and inquiries
• Handle AR followup for outstanding balances and required deposits
• Assist with and attend field meetings or site measures as requested
• Manage the Watermill showroom

Events and vendors

• Help plan AIA-credit events and architect / builder / contractor engagement
• Assist with oversight of outside sales and marketing vendors as requested
• Support the President’s calendar, travel, and professional correspondence as needed

Key Competencies

• 3+ years as an executive assistant, sales coordinator, office manager, or similar role; window/door, construction, or design industry experience strongly preferred
• Strong working knowledge of construction practices, especially window and door installations, and enough comfort with architectural plans to support quoting
• Clear written and verbal communication for proposals, newsletters, technical explanations, and follow-up with contractors, developers, and homeowners
• Excellent interpersonal skills with the ability to build trust across diverse client groups
• Proven CRM discipline: accurate data entry, follow-up cadence, pipeline reporting, and experience with email/SMS marketing tools
• Organized, discreet, and reliable with deposits, AR, and other money-related follow-through
• Detail-oriented, able to multitask and meet deadlines in a fast-paced environment
• Proficiency with Microsoft Office / Google Workspace
• Motivated, professional, and committed to high-quality service
• Valid driver’s license; able to work at the Watermill showroom and travel between offices, showrooms, and job sites as needed

Required Education and Experience

• 3-5 years of experience in sales, with a focus on windows and doors and the construction industry.
• In-depth product knowledge and experience in project-based sales, working with contractors, developers, and homeowners.
• Ability to interpret blueprints, understand building codes, and provide technical advice on installation.
• Proven track record of achieving sales goals and delivering exceptional customer service.
• Valid driver’s license with the required level of automobile insurance.
• Flexibility to work some evenings and weekends as needed.
• Ability to work independently and remotely, with reliable transportation to and from appointments.

Physical Requirements:

The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties, the employee is regularly required to drive, walk, talk, see, and hear. The position involves both on-site consultations and administrative work, ensuring a dynamic and engaging environment.

NSE Windows provides…