Executive Assistant - M&A

Job Description We are currently seeking an experienced Executive Assistant to provide operational and administrative support to our Corporate Strategy (M&A) team and to our VP, Enterprise Strategy. This role will report to the Head of Corporate Strategy, M&A and will interact with senior leadership and other team members and administrative professionals on complex scheduling, project management, and information requests. The Executive Assistant will provide support including administration of travel, expenses, meeting logistics, and distribution of materials, as well as a wide range of administrative support that enhances the efficiency of the team. The successful candidate will be able to manage multiple priorities with excellent attention to detail and an ability to proactively anticipate needs. Work can be highly sensitive in nature and therefore strict confidentiality and good judgment are required. This role will be based in our New York office.

Key Responsibilities

• Handle a variety of tasks including processing expenses, invoices and outside services costs, coordinating meetings and events, tracking information requests, presentation collation, and other special projects in an accurate and timely manner
• Provide a wide range of administrative support that enhances the efficiency of the Head of Corporate Strategy and team including the use of technology systems used within each function (examples include the full Microsoft Office 365 suite, Workday, Travel & Expense)
• Identify, research, and resolve complex problems and issues referred by others; establish strong business relationships with other administrative professionals internally to determine solutions swiftly
• Interact with various leaders including senior management and their administrative support staff on significant matters, anticipating and responding to requests by modifying plans based on priorities
• Compose and prepare reports and correspondence including proofreading for correct spelling, grammar, punctuation, usage, and content
• Maintain calendar via scheduling, vetting and prioritization of various items; handle and respond to informational inquiries and redirect them to the appropriate team member for resolution
• Prepare domestic and international itineraries and travel arrangements
• Manage projects of various initiatives
• Support standing management-led meetings and events
• Execute other projects and duties as assigned, including ad-hoc requests

Required Qualifications

• College diploma/University degree or equivalent experience
• 3 to 5+ years of experience providing senior leadership/executive support
• Advanced computer skills including MS Office, Word, PowerPoint, Excel, Teams, and OneNote
• Proficiency with billing, travel, and expense management systems
• Experience working within fast-paced, complex, dynamic, and multi-cultural business environments
• Excellent oral and written communication abilities
• Exemplary judgment and discretion, demonstrating the ability to work with a wide range of sensitive and confidential issues
• Thorough knowledge of general office practices and resourcefulness in gathering data and obtaining answers to questions
• Detail-oriented with the ability to work efficiently with complex information
• Self-starter and proactive with the ability to work with minimal supervision and manage workload effectively with competing demands for resources and time
• Proven organization skills including the ability to shift focus between responsibilities quickly
• Ability to manage and prioritize multiple tasks in a dynamic work environment with a proven ability to meet aggressive deadlines

Preferred Qualifications

• Motivated to learn new skills in a spirit of continuous improvement and personal growth
• Proactive with a ‘can do’ attitude and willingness to jump in to support others as needed

What’s in it For You?

• Flexibility & Work-Life Balance: Flex My Way is a set of supportive workplace policies designed to help manage personal and professional responsibilities, whether caring for family, giving back to the community, or finding time to refresh and reset. This builds upon our commitment of empowering employees to achieve a better work-life balance.
• Career Development and Growth: By fostering a culture of continuous learning and skill development, we prepare our talent to tackle tomorrow’s challenges and deliver real-world solutions. Our Grow My Way programming and s…