Vans: Executive Administrative Assistant (Human Resources)

Now that you’ve found the job description, what’s next?

Vans is the original brand rooted in the authentic lifestyle of skateboarding. We are driven by our mission to inspire and empower everyone to live “Off The Wall” – embracing the youthful spirit of freedom, non-conformity, and relentless progression. Yesterday’s “Off The Wall” moment is today’s new normal, and at Vans, we believe in constantly outdoing ourselves. Together with our communities across the globe, our vision is to push culture forward because we believe that the pursuit of progression never ends. We are constantly inspired by the future generation of positive catalysts within our community.

So, before we get to the job details, take a minute to learn a little more about us – our values and our culture. If you can see yourself working side-by-side with a team of people who think and live “Off the Wall,” Vans just may be the place for you.

To learn more about our values and our culture, visit Vans Careers or www.vans.com.

What will you do? A day in the life of an Executive Administrative Assistant at Vans looks a little like this.

This role reports directly into a member of the Vans Executive Leadership team (ELT), while supporting 1-2 additional functional Vice Presidents as well. You will serve as an indispensable strategic partner to not only the leaders you work with, but the organization as a whole. This critical role demands a seasoned professional capable of proactively managing intricate tasks, effortlessly engaging with high-level leaders, and steadfastly acting as the executive’s primary gatekeeper. Your exceptional expertise, strategic acumen, and proactive mindset will be fundamental in steering organizational success and fostering innovation.

Let’s break down that day-in-the-life a bit more.

• Strategically Orchestrate Meetings: Expertly coordinate and facilitate meetings, ranging from intimate office gatherings to large-scale off-site events, ensuring seamless execution and impactful outcomes.
• Craft Compelling Presentations: Develop and distribute sophisticated presentations and reports that reflect the department’s strategic goals and initiatives.
• Oversee Travel and Financials: Efficiently manage and track travel expenses and corporate expenditures, ensuring compliance and fiscal responsibility.
• Lead High-Impact Projects: Provide comprehensive research and support for high-priority special projects, driving strategic initiatives forward.

What do you need to succeed? We all have unique skills that we bring to work and celebrate every day. For this role, there are foundation skills you’ll need to succeed and excel. Additionally, while formal education in a related field is great to have, we are most interested in your 5+ years of experience and professional achievements.

The foundation skills you will need in this position are:

• Exceptional Communication: Ability to effectively communicate with all levels of management, demonstrating poise and professionalism.
• Project Management Expertise: Proven ability to manage multiple high-priority projects and tasks simultaneously with meticulous attention to detail.
• Organizational Excellence: Superior organizational skills, with the ability to prioritize and manage information and tasks efficiently.
• Technological Proficiency: Advanced proficiency with MS Outlook, Excel, and PowerPoint, and a willingness to learn new technologies.
• Proactive Problem Solving: Aptitude for identifying challenges and proactively finding solutions.

There are also a few skills that are not required but preferred.

• Collaborate Across the Enterprise: Interface seamlessly with corporate and brand functions across multiple offices and regions, fostering strong relationships and alignment.
• Ensure Compliance: Monitor and enforce adherence to corporate policies, including credit card usage, and assist with setup and approvals.
• Be the Executive’s Right Hand: Represent the executive office with professionalism and excellence, handling a wide range of clerical and administrative tasks with precision.
• Optimize Office Operations: Efficiently manage tasks such as internet research, calendar management, travel arrangements, and expense reporting, ensuring smooth day-to-day operations.
• Exemplify Discretion and Professionalism: Maintain the highest level of confidentiality and demonstrate unwavering follow-through on all assignments.

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