Office Manager / Executive Assistant

About Us

Stic is modernizing out-of-home, one of advertising’s oldest formats. Billboards and transit ads have always sold impressions on faith. Stic replaces faith by turning everyday vehicles into GPS-tracked, mobile media. Brands get proof instead of best guesses. Drivers earn passive income on miles they’re already driving.

Stic Vision is how it works. An edge AI device small enough to live inside a decal, streaming informative analytics with no vehicle-level integration required.

The global out-of-home advertising market is worth roughly $40 billion a year. Stic is building the measurement layer that legacy OOH never had.

Stic is trusted by brands like TikTok, Dunkin Donuts, e.l.f., and PacSun. The traction is already showing up in results: a SXSW campaign for TikTok Radio put 44 vehicles on the road in Austin and generated 3.9 million tracked impressions. That’s real, revenue-generating proof in a category still mostly sold on assumptions.

Stic is lean by design. People joining now build the playbook rather than inheriting one. This means fast execution and explosive career growth, without the layers of process that slows things down at bigger companies.

About You

You make administration disappear. The executive you support stops thinking about their inbox. The office runs without reminders, and campaigns never stall over logistics. Nobody on the team books their own travel.

You see what needs doing before anyone asks, then own it end to end. You take real pride in order and follow-through. Loose ends bother you, so you close them. If you like being the quiet operating system behind a busy team, you’ll like it here.

What You Will Own

• Your executive’s time - you’ll take over their inbox and calendar so they only see what needs their judgment. Everything else gets handled, routed, or filed before it reaches them. Nothing waiting on their approval sits for more than a business day.
• The office - kitchen supplies, deliveries, food and meals, vendor coordination, and building management all run without anyone having to think about it. The space stays tidy and stocked as a matter of course, not as a fire drill.
• Operations and logistics - you’ll build and run the systems that keep physical campaign materials (stickers, decals, and similar) moving. Organizing them by campaign, mapping the pickup and delivery cycle including manufacturer lead times, and keeping everything on a predictable schedule. The goal: no campaign or install is ever delayed by a supply or logistics gap.
• Travel - you’ll own executive and sales travel end to end, so account executives stop booking their own. Requests go from ask to confirmed itinerary within a business day, and trips don’t get disrupted by booking errors.
• Make it repeatable - you’ll document the recurring work clearly enough that someone else could pick it up cold. You’ll keep documentation current so the office never depends on you being in the room.

What Success Looks Like

We believe in being specific about what “good” means, so you know exactly what you’re walking into:

• By 30 days: you’re fluent in our tools (including Jira), actively managing the inbox and calendar, and the office essentials (supplies, deliveries, food, vendors, building management) run without escalation.
• By 60–90 days: the executive reads only what needs their decision; logistics for pickups and deliveries run on a schedule without prompting; and you own all executive and sales travel.
• By 6 months: the recurring work is documented well enough that another person could cover the inbox, calendar, and office logistics for a full week using your notes alone.
• Across the year: zero campaigns delayed by logistics, zero trips derailed by a booking error, and documentation that stays current quarter over quarter.

What You’ll Need to Have

• Experience as an executive assistant, office manager, or operations coordinator - ideally some blend of all three.
• Proactive to a fault. You spot the gap and close it before it’s raised.
• A track record of booking and managing complex travel.
• Deeply organized, with the follow-through to match. Loose ends genuinely bother you.
• Comfortable owning logistics and vendor relationships, and coordinating moving parts across people and timelines.
• A clear, concise writer, a big part of this role is communicating on the executive’s behalf.
• Quick to learn new tools and systems (we use Jira; y…