Executive Assistant

The Executive Assistant to the Executive Director, is responsible for direct one-on-one executive support, including but not limited to: management of executive level projects, presentation development including developing sliding decks for investor meetings, managing a complex and ever changing calendar, scheduling appointments, travel coordination, and various duties as assigned. The person is a main point of contact, serving as a liaison between internal and external constituents pertaining to the Executive Director and is responsible for handling sensitive and confidential information with the utmost discretion while maintaining open lines of communication between the executive director and other team members. The Executive Assistant will screen all visitors and determine the level of support needed while offering polite, professional customer service. Plan, coordinate, and execute high-profile events, meetings, and conferences hosted by the Executive Director’s office, including logistics, invitations, and on-site coordination.

REQUIRED QUALIFICATIONS:

• Associates Degree and experience relevant to the role of the position. A GED/High School Diploma plus 1 year of transferable program/functional experience may substitute for an Associate’s degree.
• Ability to meet background check requirements.
• Ability to meet occasional travel demands of the position. A valid NYS driver’s license and ability to drive and driving record acceptable for agency insurance coverage are required.
• Ability to work flexible hours, which may include early mornings, evenings, and weekends.
• Strong organizational and time management skills.
• Ability to demonstrate positive customer service skills, good communication skills and work well in a busy program setting.
• Ability to thrive in an office environment with frequent distractions and opportunities to demonstrate positive collaboration amongst staff and community agencies.
• Computer Skills: High level skills in word processing (Microsoft Word), spreadsheet (Microsoft Excel), database and internet software. Demonstrated ability to perform advanced MS Excel and database functions including creating, manipulating, reporting and maintaining electronic spreadsheets and databases.
• Ability to read and interpret documents such as instructions and procedure manuals. Ability to write routine correspondence.
• Ability to speak effectively with external customers and employees.
• Able to use good judgment in analyzing facts and circumstances surrounding work situation problems or transactions and in determining action to be taken within limits of standard or accepted practice.
• Ability to handle administrative details, to work under pressure, and organize work into priorities with emphasis on effective time management.
• Demonstrated ability to work independently.
• Ability to occasionally carry and/or transport supplies and equipment, and climb stairs with or without reasonable accommodation.

PREFERRED QUALIFICATIONS:

• General bookkeeping experience
• Experience with AI integration

POSITION DETAILS:

Salary: $28-32 per hour

Schedule: NONEXEMPT – TEMP: 0-20 hours per week

No relocation or VISA Sponsorship available

HOW TO APPLY:

Review of applications will begin immediately. The position will remain open until a qualified pool of candidates is obtained.

Applicants need to:

Attach/upload a resume to the online application in either Microsoft Word or PDF format. Attach/upload a cover letter to the online application in either Microsoft Word or PDF format. Attach/upload contacts info for three references to the online application in either Microsoft Word or PDF format.

In the “Experience” section of your application, use the Paperclip icon to search for file(s) or use the “Drop Files Here” box to manually drag document(s) into your application. Once the application is submitted, you will not be able to change your submission or add attachments.

External Applicants: (including current employees of other Cornell Cooperative Extension Associations), please refer to the Applying for a Job (External Candidate) document for additional guidance.

Internal Applicants: Current employees of the Cornell Cooperative Extension Association indicated in this job posting are considered internal applicants; please refer to the Applying for a Job (Internal Candidate) document for additional guidance.

The Association may make reasonabl…