Administrative Assistant

TekStaff’s Client has a current vacancy for an Administrative Assistant.

Contract Duration: 12 months

Location: New York, NY (Hybrid, 4 days on-site, 1 day WFH)

SUMMARY OF THE ROLE:

• Typical Day-to-Day Responsibilities:
• Coordinate domestic and international travel as well as hotels, car rentals, car services, etc with the travel agency as requested.
• Prepare Travel and Entertainment expense reports for reimbursement using the Coupa expenses system, as well as reconcile monthly Visa Statements for analysts and associates.
• Screen phone calls from clients and visitors, greet clients when required, and handle all incoming correspondence.
• Assist with scheduling and coordinating meetings and events with other departments across the organization (e.g., Sales, Corporate Access).
• Assist in maintaining the client database, logging phone calls, and emails in CRM as needed.
• Maintain research data spreadsheets as specified by senior analysts.

MUST-HAVE Hard Skills:

Experience booking travel

Admin experience

MS Office Suite

Heavy expenses / T&E prep experience

Experience in a fast-paced environment.

Excellent attention to detail

Investment banking experience

Front office – client-facing experience.

NICE-TO-HAVE

1.) Research assistant experience

TekStaff may use artificial intelligence (AI) tools as part of the applicant screening process. However, applications will also be reviewed by a member of our Recruitment team to ensure a fair and thorough assessment.