Administrative Assistant (Remote)

Purpose of the Role We are seeking a reliable and detail-oriented Administrative Assistant to provide remote administrative support to our Australian operations. This role is ideal for a proactive professional who can manage day-to-day administrative tasks, support internal teams, and ensure smooth business operations while working remotely.

Key Responsibilities Administrative Support

• Manage calendars, schedule meetings, and coordinate appointments
• Prepare, format, and manage documents, reports, and presentations
• Handle email correspondence and follow-ups on behalf of the team
• Maintain accurate records, databases, and filing systems

Operational & Coordination Tasks

• Assist with invoice tracking, expense reports, and basic data entry
• Coordinate with internal teams, vendors, and external stakeholders
• Support onboarding documentation and employee records (if required)
• Track tasks, deadlines, and action items

Customer & Stakeholder Support

• Respond to customer or internal queries via email or CRM tools
• Provide basic customer support and route requests appropriately
• Maintain professionalism and confidentiality at all times

Requirements Required Skills & Experience

• 2+ years’ experience in an administrative or office support role
• Strong written and verbal English communication skills
• High attention to detail and strong organisational skills
• Ability to work independently in a remote environment
• Proficiency in MS Office / Google Workspace (Word, Excel, Outlook, Docs, Sheets)
• Comfortable using collaboration tools (Zoom, Teams, Slack)

Preferred / Nice-to-Have

• Experience supporting overseas clients (Australia, UK, US)
• Exposure to CRM systems (Zoho, Salesforce, HubSpot, etc.)
• Basic understanding of invoicing, timesheets, or payroll support
• Experience in recruitment coordination or HR admin