Executive Assistant

Job Summary
We are seeking a dynamic and highly organized Executive Assistant to support our leadership team and ensure smooth daily operations within our office environment. This role offers an exciting opportunity to contribute to a fast-paced, professional setting by managing administrative tasks, coordinating schedules, and providing exceptional customer service. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills, including bilingual proficiency, to effectively support diverse needs and foster a positive office atmosphere.

Responsibilities

• Manage complex calendars, schedule appointments, meetings, and travel arrangements for executives with precision and efficiency
• Serve as the front desk ambassador by greeting visitors, handling multi-line phone systems, and directing calls with professional phone etiquette
• Handle correspondence, emails, and phone inquiries promptly while maintaining confidentiality and professionalism
• Prepare and proofread documents, reports, and presentations using Microsoft Office Suite and Google Workspace tools
• Maintain organized filing systems, data entry records, and manage office supplies inventory to ensure operational readiness
• Assist with bookkeeping tasks using QuickBooks or similar accounting software for basic financial recordkeeping
• Support office management duties including overseeing clerical functions such as photocopying, faxing, and mailing

Experience

• Proven experience in an administrative or clerical role within an office setting with a focus on customer service and support functions
• Demonstrated proficiency in computer literacy including Microsoft Office (Word, Excel, PowerPoint), Google Workspace applications, and data entry skills
• Prior experience managing multi-line phone systems and providing excellent phone etiquette in a professional environment
• Bilingual ability is highly desirable to effectively communicate with diverse clients and team members
• Familiarity with office management tasks such as filing systems, calendar management, proofreading documents, and time management strategies
• Experience working in healthcare or dental/medical reception is a plus but not required; relevant personal assistant experience is valued
• Knowledge of bookkeeping practices using QuickBooks or similar software is advantageous

Join us in this vital role where your organizational prowess and proactive approach will directly contribute to our team’s success. We value energetic professionals who thrive in fast-paced environments and are eager to provide exceptional support at every level. This paid position offers the chance to develop your skills further while making a meaningful impact within our organization.

Pay: $33.00 per hour

Language:

• Spanish (Preferred)

Work Location: In person