Executive Administrative Assistant

Greetings:

Hi, this is Mounika with Flexton, I have an amazing opportunity with one of our best clients in the Bay Area! Please have a look at JD below and drop your resume to [email protected] or (408) 333-9240 if interested in applying!!

*****Only W2*****

Role: :Executive Administrative Assistant

Location: Berkeley, California, United States

Key Responsibilities

Administrative & Operational Support

• Manage strategic calendaring, scheduling, purchasing, timekeeping, onboarding/offboarding, and access requests.
• Maintain documentation, publications, and administrative process records.
• Independently resolve moderately complex administrative issues using sound judgment and professionalism.
• Support leadership with meeting coordination, presentations, and communication materials.

Travel & Event Coordination

• Coordinate complex domestic and international travel arrangements, itineraries, and logistics.
• Plan and execute workshops, conferences, meetings, and programmatic initiatives.
• Manage event budgets, catering, registrations, audiovisual arrangements, and travel coordination.

Project & Process Management

• Manage moderately scoped projects from research and analysis through completion.
• Track administrative activities using systems such as Google Suite, ServiceNow, Jira, and Confluence.
• Create and improve administrative procedures and process documentation.
• Prepare training materials and communication resources for business processes.

Communication & Collaboration

• Communicate key administrative information clearly and effectively across teams.
• Build and maintain collaborative relationships with administrative staff across divisions.
• Assist with knowledge base updates and administrative reference materials.
• Provide backup administrative support as needed.

Additional Responsibilities

• Facilitate ergonomic support requests and coordinate responses.
• Participate in employee engagement initiatives, volunteer programs, and mentorship opportunities.
• Present organizational updates and administrative information during meetings when required.

Required Qualifications

Education & Experience

• BA/BS degree preferred.
• 0–4 years of related administrative experience supporting leadership teams within a large, complex, technical, or operational environment.

Technical Skills

• Experience with:
• Google Workspace / Google Applications Suite
• ServiceNow
• Slack
• Adobe Acrobat
• Confluence
• Jira
• Zoom
• Comfortable working on Mac and PC platforms.

Thanks

Mounika Ravi

Sr. Technical Recruiter

Cell | (408) 333-9240

Email: [email protected]