Executive Personal Assistant to Chief Executive Officer

High-net-worth CEO/family office is hiring a Personal Assistant to work in their upper east side residence.

This role is 5 days a week onsite.

Key Responsibilities:

• Manage calendars, appointments, meetings, and daily schedules.
• Coordinate travel arrangements, reservations, transportation, and itineraries.
• Handle phone calls, emails, correspondence, and general communications.
• Organize and maintain files, documents, records, and confidential information.
• Assist with errands, personal tasks, shopping, deliveries, and other day-to-day needs.
• Coordinate with vendors, service providers, clients, and other contacts.
• Schedule and oversee household or office services as needed.
• Prepare documents, reports, presentations, and other administrative materials.
• Track expenses, receipts, invoices, and basic budgets.
• Help prioritize tasks and ensure important deadlines and commitments are met.
• Support special projects, events, and other assignments as requested.
• Maintain a high level of confidentiality and professionalism at all times.

Qualifications:

• Previous experience in personal assistance, administrative support, executive assistance, hospitality, or a related field preferred.
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• Ability to multitask, prioritize, and work independently.
• Professional, reliable, flexible, and solutions-oriented.
• Strong attention to detail.
• Proficiency with Microsoft Office, Google Workspace, calendars, email, and other common productivity tools.
• Ability to handle sensitive and confidential information with discretion.
• Valid driver’s license and reliable transportation may be required depending on the position.