Executive Assistant to the Chief Financial Officer and National Human Resource Director

Development Corporation for Israel/ Israel Bonds is an international organization offering securities issued by the State of Israel. Since the first bond was sold in 1951, Israel Bonds has secured more than $57 billion in bonds sales globally for the development of every aspect of Israel’s economy.

Position Summary

The Executive Assistant of the Chief Financial Officer is responsible for performing a wide range of accounting/administrative functions in order to assist and support the CFO, Accounting Department and Human Resources Department.

Reports To:

Chief Financial Officer (CFO)

Benefits of Israel Bonds:

Medical, dental, and vision insurance. Generous paid time off plus most Federal and Jewish holidays. 401k with up to a 3% match and a 4% non-elective contribution. Access to Flexible Spending. Account for health and dependent care expenses. Employer-paid short- and long-term disability insurance and life insurance.

ESSENTIAL FUNCTIONS

Reasonable accommodations where feasible may be made to enable individuals with disabilities to perform the essential functions. Areas not familiar with – CFO will train you.

• Assist Accounting department with month end closes
• Review and prepare rent statements/payments
• Assist with quarterly packages (PowerPoint/PDF) to Board of Directors, Budget and Finance Committee and Audit Committee and coordinate committee meetings: contact members to inform them of upcoming meetings.
• Assist with year-end audit requests, update audit reports, and distribution
• Review event contracts: check calculations and conformity to DCI policies and procedures,
• prepare for CFO’s signature, distribute as required
• Manage leases: monitor lease term dates, advise CFO when term date is
• approaching; assist CFO in communication with landlord as determined through negotiation,
• review requests for additional payments for operating and real estate escalations
• Act as insurance liaison: gather information and complete yearly renewal applications for all coverage other than employee benefits and prepare for appropriate signature; interface with insurance brokers in any and all aspects of policies
• Distribute and track Regulatory Filings: quarterly distribution of Focus state filings, quarterly NYS Disability premium report and semi-annual Ohio Worker’s Comp premium report, annual audited financial reports, tax filings (annual returns and quarterly estimates)
• Send out Monthly Expenditure Reports to regional and corporate offices
• Keep CFO’s calendar ensuring it is up to date and schedule meetings as necessary
• Arrange travel and hotels on a limited basis for CFO

OTHER DUTIES

Such other duties as directed by the CFO as he/she deems appropriate and necessary to meet the needs of the CFO and Accounting Department.

Please note that this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Knowledge, Skills, Experience & Licensing Requirements

• Minimum of 3-4 years administrative experience
• Proficient in use of Microsoft PowerPoint, Word, Excel, and Outlook

WORK ENVIRONMENT

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, telephones, photocopiers, filing cabinets and fax machines.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

This is largely a sedentary role; however, this position requires constant communication and the ability to exchange accurate information, the ability to operate a computer and other office equipment, lift files, open filing cabinets and bend or stand as necessary.

POSITION TYPE/EXPECTED HOURS OF WORK

This is a full-time position. Hours of work are Monday through Friday (80% in office 20% remotely), 9:00 a.m. to 5:00 p.m., 35 hours per week. Work extended/evening hours, when needed.

TRAVEL

Travel is not expected for this position.

SECURITY CLEARANCE

Must successfully pass background check, and fingerprinting ( if applicable )