Executive Assistant

Job Title: Executive Assistant

Job Location: Fully onsite at San Francisco 94111 initially, Will convert to hybrid eventually

Duration: 12+ Months Contract (High possibility of extension)

Responsibilities:

• Complete confidential administrative and secretarial support activities aligned to the needs of the assigned area
• Research information and data then maintain department records and filing systems
• Develop and produce reports and presentations for senior stakeholders
• Produce letters, reports, memoranda, forms and schedules using PC-based software packages or other typing equipment
• Compose written materials from general outlines or using your own initiative as appropriate
• Schedule appointments and meetings then arrange travel accommodations
• Screen mail, correspondence, phone calls and visitors then take appropriate action using initiative and judgement
• Embed compliance and operational risk controls in line with HSBC and regulatory standards and policies

Required qualifications:

• 4 to 6 years’ experience supporting front line sales teams
• Comfortable with fast pace environment
• Bring proven administrative or secretarial experience or equivalent
• Demonstrate strong typing capability and proficiency with personal computers as well as relevant systems and software packages
• Apply strong customer service, problem-solving and organizational skills in day-to-day delivery
• Anticipate senior or executive manager needs and prioritize effectively across competing requests
• Operate independently and handle a broad set of responsibilities with minimal day-to-day guidance
• Communicate effectively with all levels of personnel in a courteous and efficient manner
• Exercise discretion when handling confidential matters
• Apply extensive knowledge of company policies and practices or bring equivalent demonstrable experience
• Supporting leaders at pace