Executive Assistant to the President

Job Description: Executive Assistant to the President

Kobus Manufacturing
Napa, CA

Position Summary
The Executive Assistant provides high-level administrative support to the President of Kobus Manufacturing, a dynamic manufacturing company in Napa, CA. This role requires exceptional organizational skills to manage executive workflows, coordinate team efforts, and ensure seamless operations in a fast-paced manufacturing environment. The ideal candidate is proactive, collaborative, and flexible, with a willingness to support production needs directly on the manufacturing floor as required.[1][2]

Key Responsibilities

• Manage the President’s calendar, schedule meetings, and coordinate travel arrangements with precision and foresight.
• Handle financial tasks including invoicing, expense tracking, payroll processing, and bookkeeping using QuickBooks.
• Act as a liaison between the President, employees, vendors, and stakeholders to facilitate clear communication and collaboration.
• Step in on the manufacturing floor during peak periods or as needed, assisting with light production tasks, inventory checks, or team support to ensure operational continuity. This may involve standing, noise, and light physical activity.

Required Skills and Qualifications

• Proven strong organizational skills with the ability to prioritize tasks, manage multiple deadlines, and maintain meticulous attention to detail.
• Advanced proficiency in Microsoft Office suite and QuickBooks for administrative and financial duties.
• Excellent interpersonal skills to work well with other employees, fostering a positive team environment.
• 3+ years of executive assistant experience, preferably in manufacturing or small business settings.
• High school diploma required; associate’s or bachelor’s degree preferred.
• Bilingual in German a plus.

Work Environment and Benefits
Full-time position in Napa, CA, with competitive salary $52,000 to $70,000 based on experience

To apply, submit resume and cover letter highlighting relevant skills to [email protected].

Kobus Manufacturing is an equal opportunity employer.

Pay: $52,000.00 - $70,000.00 per year

Work Location: In person