Executive Assistant

COMPANY OVERVIEW

TEAM NY coordinates the delivery of home care services to Chinese-American patients in New York City and Long Island through a network of three Licensed Home Care Service Agencies (LHCSAs): ABI Healthcare, ATD Home Health Agency, and Life Improvement Homecare. TEAM NY is the largest and longest-standing company in this space! We are looking for a mission-driven contributor who wants to be part of something that matters.

ROLE SUMMARY

TEAM NY is seeking a highly organized and detail-oriented Executive Assistant to support the CEO. This is an exciting opportunity to work closely with senior leadership and play a key role in keeping the CEO’s calendar, priorities, meetings, and daily logistics running smoothly. You will serve as a trusted point of coordination across internal and external stakeholders while handling sensitive information with professionalism and discretion.

If you thrive in a fast-paced environment, enjoy bringing order to complex schedules and competing priorities, and take pride in staying one step ahead, we want to hear from you!

WHAT YOU’LL DO

• Own the CEO’s calendar and priorities: Prioritize and schedule meetings, protect focus time, resolve conflicts, anticipate needs, and ensure the CEO is prepared for each day.
• Coordinate meetings and follow-through: Prepare agendas and materials, confirm attendees, arrange meeting space or virtual links, capture action items when needed, and track decisions, deadlines, and follow-ups.
• Manage daily logistics: Arrange travel, transportation, meals, visitors, event details, and other day-to-day needs with accuracy and timely communication.
• Serve as a professional point of contact: Communicate clearly and respectfully on behalf of the CEO with stakeholders internally and externally.
• Prepare executive materials and support projects: Organize briefing notes, presentations, reports, correspondence, and other documents; gather information and coordinate special projects as needed.
• Maintain organized systems and confidential information: Create reliable trackers and routines for scheduling, communication, and follow-up while exercising discretion with sensitive business and employee information.
• Respond quickly and thoughtfully: Adapt to changing priorities, solve problems in real time, and escalate issues appropriately while remaining calm and professional.

WHAT YOU’LL BRING

• Education: Bachelor’s degree required.
• Experience: Experience in coordination, customer service, administration, operations, office management or a similar fast-paced environment is a plus.
• Organization and time management: Strong ability to manage competing priorities, stay ahead of details, meet deadlines, and maintain reliable follow-through.
• Communication and emotional intelligence: Excellent written and verbal communication, professional presence, active listening, and the ability to build trust with people at all levels.
• Judgment and responsiveness: Ability to assess urgency, make thoughtful decisions, remain flexible, and respond promptly to changing needs.
• Software proficiency: Proficiency in Microsoft Office or Google Workspace, calendars, video conferencing tools, spreadsheets, and collaboration platforms; ability to learn new systems quickly.
• Professional qualities: Detail orientation, discretion, reliability, initiative, positive problem-solving, and the ability to work independently and as part of a team.
• Language: Fluency in English is required. Bilingual in Chinese is a plus.

WHY JOIN TEAM NY

• Network: Be at New York’s fastest growing agency and part of a National Network.
• Growth: Join a growing organization with opportunities to learn, contribute, and build your career.
• Community: Work with a close-knit team that values empathy, respect, dignity, and friendship.
• Mission: Be part of an organization dedicated to making a meaningful difference in the lives of the communities we serve

LOCATION

Flushing, New York (about 30-45 minutes from Manhattan). In-office 4 days a week.

Job Type: Full-time

BENEFITS

• 401(k)
• Health insurance
• Paid Time Off
• Paid Sick Leave
• Paid Holidays
• Paid 1-hour lunch break

Pay: $25.00 - $27.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Education:

• Bachelor’s (Required)

Language:

• English (Required)
• Chine…