Executive Assistant

ABOUT CIRRASCALE

Cirrascale Cloud Services provides high-performance cloud infrastructure purpose-built for deep learning, generative AI, and large-scale AI inference workloads. We specialize in dedicated GPU cloud solutions tailored to the unique needs of startups, research labs, and enterprise AI teams. Our mission is to accelerate AI innovation by combining powerful hardware with white-glove service and flexible, custom-built environments.

POSITION SUMMARY

We are seeking a seasoned, highly adaptable Executive Assistant to provide dedicated support to our Chief Revenue Officer (CRO) and the broader Revenue organization. You will manage complex calendaring, intricate global travel, meeting and event support and expense administration, all while handling highly sensitive company information with the utmost discretion. Additionally, you will collaborate closely with and provide backup support for the broader Admin team.

Position is based in San Diego. Candidate must be able to work in the office.

KEY RESPONSIBILITIES

• Executive Calendaring and Time Management: Proactively manage complex, dynamic schedules for the CRO and other executives. Anticipate scheduling conflicts, prioritize meeting requests, and ensure leaders are prepped and on time for all commitments across multiple time zones.
• Travel Management: Coordinate comprehensive domestic and international travel arrangements, including flights, ground transportation, hotel accommodations, and detailed itineraries, ensuring seamless travel experiences in a rapidly changing environment.
• Expense Management: Process, track, and reconcile corporate expense reports promptly and accurately, ensuring compliance with company policies.
• Meeting Planning and Coordination: Organize and execute executive meetings, board preparations, and team offsites. This includes booking venues, managing catering, compiling agendas, taking and distributing minutes, and tracking action items.
• Confidentiality and Professionalism: Handle highly sensitive company, financial, and personnel information with the utmost discretion and integrity. Serve as a trusted partner to the executive team.
• Administrative Collaboration: Work closely and collaboratively with the broader Admin/EA team to ensure seamless coverage, share best practices, and support company-wide initiatives and events.

REQUIREMENTS

• 7+ years of administrative assistant experience, with at least 4+ years supporting C-suite executives (preferably a CRO, CEO, or COO) in a fast-paced, high-growth tech environment.
• Must have experience managing multiple Executive Calendars.
• Demonstrated expertise in managing complex, multi-time-zone calendars with shifting priorities.
• Extensive experience booking complex corporate travel and managing expense reporting platforms.
• Proven track record of handling highly confidential information (financial data, legal contracts, HR matters) with absolute integrity.
• Advanced proficiency in Microsoft Office 365 (Word, PPT and Excel), as well as Slack, Zoom, and CRM platforms.
• Experience using Expensify, Concur or other Expense Management platform.
• Must be a self-starter, positive attitude, collaborative, detail oriented, and professional.
• Able to travel to company or customer events as needed (10%)

COMPENSATION AND BENEFITS

The base salary range for the Executive Assistant is $80,000 to $100,000. This pay range reflects the broad, minimum to maximum, pay range for this job for the location for which it has been posted. Compensation decisions are dependent on several factors including, but not limited to, an individual’s qualifications, location where the role is to be performed, internal equity, and alignment with market data.

Benefits include:

• 401(k) with company match.
• Health, dental, and vision insurance.
• Paid time off (PTO).
• Opportunities for professional development and growth.

WHY JOIN CIRRASCALE?

Join a growing team that’s pushing the boundaries of AI infrastructure. At Cirrascale, you’ll contribute to projects powering next-generation AI applications while working with top-tier hardware in a collaborative and innovative environment. From custom deployments to hands-on customer support, every role here plays a part in enabling breakthroughs in AI.

Cirrascale Cloud Services is an equal opportunity employer committed to diversity and inclusion.

Please apply at [email protected]