Executive Administrative Assistant - Neurovascular (Onsite in Irvine, CA)

We anticipate the application window for this opening will close on - 2 Oct 2026

Careers that change lives start here. Medtronic is a global leader in healthcare technology with a Mission to alleviate pain, restore health, and extend life. Our 95,000 employees work across more than 150 countries to put patients first — developing innovative medical technologies that improve the lives of 72+ million patients each year. Your unique talents will help shape the future of healthcare while building a career grounded in purpose, growth, and impact.

A Day in the Life In Neurovascular, we continuously innovate to provide meaningful tools and technologies to do more for stroke patients. Our comprehensive portfolio provides Neurovascular solutions that advance and enhance care. In addition, we continuously pursue strategic partnerships that round out the continuum of care, giving patients the holistic care they deserve through our innovative, integrated solutions. We work with interventional neuroradiologists, neurologists and other stakeholders to optimize stroke treatment. We have the largest portfolio of products for both hemorrhagic and ischemic stroke on the market, which allows us to offer total solutions to our customers.

We are hiring an experienced Executive Administrative Assistant to support the VP Global Marketing Neurovascular. In this role, you will be required to work independently and perform complex administrative duties, collaborating across multiple areas within the company.

The position requires that you can critically think and make decisions independently with limited direction. You must be flexible and have a high EQ to manage your daily workload. You will work with a high level of confidential information critical to the business and must always ensure data integrity. It will be important to be able to work across multiple functions and take the initiative to ensure the needs of internal and external stakeholders are met. This role will include interactions with high-level contacts, both internally and externally, and exposure to sensitive information requiring tact, diplomacy, discretion, and judgment.

At Medtronic, we bring bold ideas forward with speed and decisiveness to put patients first in everything we do. In-person exchanges are invaluable to our work. We’re working a minimum of 4 days a week onsite as part of our commitment to fostering a culture of professional growth and cross-functional collaboration as we work together to engineer the extraordinary.

Primary Responsibilities:- Provides administrative support including preparing communications, maintaining schedules, calendars, meeting and conference coordination, ordering supplies, travel coordination (domestic and international), and submitting expenses - Work with global geographic regions, and internal and external stakeholders. Demonstrate effective interpersonal skills in handling sensitive and confidential information in a variety of situations - Identify issues and use effective problem-solving techniques, tact, and discretion in managing a variety of situations. Independently identify reasonable alternatives and recommend alternative approaches to the CMO and others - Provide administrative support for complex meetings, demonstrating capability in audio conferences, video conferences, and a mastery of other technology as needed. Plan, prepare, and coordinate special meetings including agendas, meeting materials, logistics, action items, travel, and catering - Maintains confidential records, files, organizational charts, and email distribution lists - Administers inter-department or inter-unit programs or processes - Project/program organization and management - Works independently, anticipating next steps, taking initiative, exercising discretion and sound judgment to ensure the executive is well-prepared for all elements of her daily and weekly schedule - Demonstrates learning agility and can pivot to accomplish tasks and assignments quickly - Develop effective professional relationships and partnerships with internal and external stakeholders and organizations. A thorough understanding of external contacts is required to handle requests and provide comprehensive and timely response and service - Acts as an information resource on organizational policies and procedures - Administers inter-department or inter-unit programs or processes - Manage and oversee effective and efficient office …