Office Manager / Executive Assistant

Job Summary
We are seeking a highly organized and detail-oriented Office Assistant to support our team in various administrative tasks. The ideal candidate will possess strong communication skills and a proactive approach to problem-solving. This role involves managing office operations, providing executive administrative support, and ensuring efficient workflow within the office environment.

Duties

• Assist in event planning and coordination, ensuring all details are managed effectively.
• Provide project coordination support, tracking progress and deadlines.
• Manage office operations, including filing, data entry, and clerical tasks.
• Maintain calendar management for executives, scheduling meetings and appointments.
• Handle phone etiquette with professionalism while managing multi-line phone systems.
• Offer customer service support, addressing inquiries and providing assistance as needed.
• Perform proofreading and transcription of documents to ensure accuracy.
• Utilize Microsoft Office Suite and Google Workspace for various administrative functions.
• Support front desk operations by greeting visitors and managing incoming communications.
• Organize documents using DocuSign for electronic signatures.
• Maintain office supplies and manage inventory
• Notarize documents (if licensed)

Experience

• 3+ years previous administrative experience in administrative, office management, or real estate related role
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint) and Google Workspace.
• Strong typing skills with attention to detail for accurate data entry and documentation.
• Excellent organizational skills with the ability to manage multiple tasks efficiently.
• Familiarity with Microsoft Outlook Calendar for scheduling purposes is preferred.
• Experience in clerical roles or front desk operations is advantageous. If you are a motivated individual looking to contribute to a dynamic team while honing your administrative skills, we encourage you to apply for this exciting opportunity.
• Experience in commercial real estate or property management preferred

Job Type: Full-time

Pay: Up to $5,000.00 per month

Benefits:

• Paid time off

Ability to Commute:

• Beverly Hills, CA 90210 (Preferred)

Ability to Relocate:

• Beverly Hills, CA 90210: Relocate before starting work (Preferred)

Work Location: In person