Executive Assistant

Job Summary
We are seeking a dynamic and highly organized Executive Assistant to support our leadership team and ensure smooth daily operations within our office environment. This role is vital in managing schedules, coordinating communications, and handling a variety of administrative tasks with professionalism and efficiency. The ideal candidate will possess excellent organizational skills, strong computer literacy, and the ability to multitask in a fast-paced setting. Bilingual abilities and experience in office management or clerical support are highly valued to enhance our team’s productivity and customer service excellence.

Responsibilities

• Manage complex calendars, schedule meetings, and coordinate appointments for executives
• Handle incoming calls using multi-line phone systems with professionalism and courtesy, practicing excellent phone etiquette
• Prepare, proofread, and distribute correspondence, reports, and presentations with attention to detail
• Maintain organized filing systems, both physical and digital, ensuring easy retrieval of documents
• Support bookkeeping tasks using QuickBooks or similar accounting software for expense tracking and invoicing
• Assist with front desk duties including greeting visitors, managing visitor logs, and providing exceptional customer service
• Perform data entry, manage office supplies inventory, and support general office management activities
• Support personal assistant duties as needed, including travel arrangements and calendar management for executives
• Utilize Google Workspace and Microsoft Office tools to create documents, spreadsheets, and presentations efficiently
• Ensure accurate record keeping through meticulous proofreading and data verification processes

Experience

• Proven experience as an executive assistant or in a similar administrative role within an office setting
• Demonstrated proficiency with computer skills including Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace (Gmail, Calendar, Drive), and data entry software
• Strong organizational skills with the ability to prioritize tasks effectively in a busy environment
• Excellent communication skills, both verbal and written; bilingual ability is a plus for supporting diverse teams or clients
• Experience handling multi-line phone systems and front desk operations in a professional setting
• Background in clerical support, customer service, or office management preferred
• Knowledge of bookkeeping or basic accounting practices using QuickBooks is advantageous
• Familiarity with medical or dental receptionist duties is beneficial but not required
• Ability to maintain confidentiality while managing sensitive information with discretion

Join us as an Executive Assistant and be a key contributor to our team’s success! We value energetic professionals who thrive on organization, communication, and delivering exceptional support. This paid position offers the opportunity to develop your administrative expertise while working in a vibrant environment dedicated to excellence.

Pay: From $30.00 per hour

Benefits:

• Dental insurance
• Flexible schedule
• Health insurance
• Retirement plan
• Vision insurance

Work Location: In person