Executive Assistant

Who you are

• Proven experience working as a Personal Assistant (PA), Executive Assistant (EA), or in a similar senior administrative support role
• Experience supporting senior executives and managing complex and competing priorities
• Exceptional organisational skills with the ability to manage multiple tasks and deadlines simultaneously
• Excellent attention to detail and a high degree of accuracy
• Strong written and verbal communication skills
• Advanced IT skills, including proficiency in Microsoft Outlook, Word, Excel and PowerPoint
• Proven ability to build and maintain effective relationships with stakeholders at all levels, both internally and externally
• Knowledge of the live music, entertainment or events industry
• High levels of professionalism, integrity and discretion when handling confidential information
• Highly self-motivated, proactive and able to work independently using sound judgement and initiative
• Ability to work effectively under pressure in a fast-paced environment

What the job involves

• Job Type: Fixed term contract, expected duration 10 months
• An exciting opportunity has arisen for a maternity cover position supporting the office of our Executive Vice President of Touring UK, overseeing promoter, marketing and ticketing teams for all UK concerts
• The individual will be required to collaborate daily with departments and stakeholders – both internal and external – and thus must be confident, considered, with excellent communication skills and a great team player
• Attention to detail and workflow management will be essential as you support key business matters
• Provide comprehensive diary management for the EVP Touring, including scheduling internal and external meetings, events and conference calls
• Manage the EVP’s inbox, exercising sound judgement, discretion and an understanding of business priorities
• Attend meetings, record actions, prepare and distribute minutes, and ensure follow-up on key actions where required
• Build and maintain strong working relationships with senior stakeholders across Live Nation businesses
• Liaise with department heads across the business and high-profile external stakeholders
• Support the EVP and wider team with administrative, organisational and private office requirements
• Assist with prioritisation of workloads, meeting schedules and key business activities
• Organise team lunches, business events and other internal functions as required
• Compile, maintain and distribute relevant email distribution lists
• Coordinate hotel accommodation requests for promoters and business stakeholders
• Coordinate pass and accreditation requests for promoters and business stakeholders
• Process and reconcile expenses accurately and within required deadlines
• Support the delivery of ad hoc projects, presentations and reports as required
• Handle confidential and sensitive information with the utmost discretion and professionalism
• Coordinate domestic and international travel arrangements
• Prepare meeting agendas, presentations and briefing materials
• Act as a key point of contact for internal and external stakeholders

The application process

• APPLICATION DEADLINE: Thursday 11th June 2026. We reserve the right to close applications at any time so encourage early application where possible

Benefits

• HEALTH: Medical, Dental and Vision benefits for you and your family, including Flexible Spending Accounts (FSA) and Health Savings Accounts (HSAs)
• YOURSELF: Paid time off policy including holidays, sick time, and day off for your birthday, free concert tickets
• WEALTH: 401(k) program with company match, Stock Program Reimbursement
• FAMILY: New parent programs & support including caregiver leave and baby bonus, infertility support
• CAREER: Tuition reimbursement, student loan repayment internal growth and development programs & trainings
• OTHERS: Volunteer time off, crowdfunding network