Executive Assistant to the Vice President for Human Resources and Inclusive Excellence (Confidential Administrative Support II)

Job no: 562257
Work type: Staff
Location: Fullerton
Categories: Confidential, Administrative, Probationary, Full Time, Human Resources
Position Description

Job Title

Executive Assistant to the Vice President for Human Resources and Inclusive Excellence

Classification

Confidential Administrative Support II

Auto Req. ID

562257

Salary Range

Classification Range $4,687 - $11,223 per month

(Hiring range depending on qualifications, not anticipated to exceed $4,687 - $7,300 per month)

Work Schedule

Monday - Friday, 8:00 AM - 5:00 PM

Why CSUF

California State University, Fullerton (Cal State Fullerton) is a leading public university committed to student success, academic excellence, and inclusive excellence. The university fosters a collaborative environment that supports teaching, research, and service while promoting innovation and professional growth. Cal State Fullerton is both a Hispanic-Serving Institution and an Asian American and Native American Pacific Islander-Serving Institution, and a recipient of the Seal of Excelencia (2021 and 2024) from Excelencia in Education. Joining Cal State Fullerton means becoming part of a community dedicated to advancing student achievement, career success, and economic mobility.

Department

The Division of Human Resources and Inclusive Excellence is committed to the mission of meeting the needs of a multi-cultural campus community. Our highly qualified team of professionals is focused on providing human resource services and supports the University’s goal to recruit and retain a high-quality faculty and staff. We seek an exceptional individual to join our team as the Executive Assistant to the Vice President for Human Resources and Inclusive Excellence (Confidential Administrative Support II). The ideal candidate in this role should have a positive attitude and an active, energetic mind characterized by highly ethical practices and a commitment to inclusivity, openness, flexibility, integrity, and kindness.

Duties and Responsibilities

The Executive Assistant to the Vice President of Human Resources and Inclusive Excellence (HRIE) provides high-level, confidential, and trusted executive support. The position serves as a key advisor, strategic administrative partner, and primary point of contact within the Office of the Vice President, requiring a comprehensive understanding of the Vice President’s priorities, the division’s operations, university policies, and the sensitive nature of human resources and labor relations matters.

The position exercises substantial independent judgment and discretion in managing confidential information, assessing and prioritizing matters requiring the Vice President’s attention, coordinating executive-level communications, and determining appropriate follow-up and referral. Provides high-level support to the Vice President on sensitive and complex human resources, employee relations, labor relations, compliance, and organizational matters.

Assists the Vice President and Chief of Operations in carrying out all programs and activities of the division and is required to simultaneously carry out a wide range of activities requiring extensive coordination to meet frequent deadlines. Assists with managing the Office of the Vice President and leads of other administrative support staff and student employees. Independently performs varied and specialized administrative and coordination responsibilities to support the Vice President in meeting programmatic and administrative goals. Serves as an extension of the Vice President’s office and is expected to anticipate needs, identify emerging issues, facilitate resolution, and ensure that commitments and priorities are appropriately addressed.

The position routinely interacts with the President, Cabinet members, vice presidents, senior administrators, faculty, staff, students, Chancellor’s Office representatives, General Counsel, campus partners, union representatives, community members, and external organizations. The Executive Assistant represents the Office of the Vice President with professionalism, discretion, sound judgment, and a high degree of confidentiality. Other duties as assigned.

Essential Qualifications

Bachelor’s degree from an accredited college or university; completion of a professional training program specific to the position and directly related work experience; or a combination of education and experience that demonstrates the ability to per…