Executive Assistant to Chief Financial Officer

About the Company

Our client is a leading specialty insurance and reinsurance business with a long-standing track record of delivering strong underwriting performance and market-leading results. The organisation operates across a diverse portfolio of specialty lines and is recognised for its expertise, disciplined underwriting approach, and innovative risk solutions.

Their underwriting portfolio includes aviation, energy, marine, property, terrorism & political violence, contingency, and other specialty insurance classes, alongside property and specialty reinsurance, retrocession, whole account solutions, and bespoke risk transfer products. The business offers a collaborative, entrepreneurial environment with a strong focus on technical excellence and sustainable growth.

Role responsibilities

• Coordinate all communications, including calls, emails, reports, letters – incoming and outgoing
• Inbox management: Prioritise and manage demands and correspondence
• Intensive diary management; gatekeeping and time management skills of the essence
• Travel management: arrange itineraries, bookings, meetings, and all transfers for business travel
• Expenses: process all expenses and act as proxy for direct reports
• Maintain relationships with key members of the company and regulators
• Collaborate with Finance PA on meetings, projects, deadlines, statutory requirements
• Anticipate and plan for various reporting deadlines within the finance calendar
• Support with quarterly Board Meeting including document management, deadlines, review process
• Co-manage invoices, contracts and systems regarding CFO and Finance Department
• Create and assist with office processes and systems to enhance company operations
• Assist with daily ad-hoc office management related issues
• Co-manage on-boarding for new starters and off-boarding for leavers
• Cover for EAs (holidays, sick days)
• Manage deliverables and follow-ups both incoming and outgoing
• Act as first point of call and delegate tasks accordingly on behalf of CFO
• Coordinate annual and mid-year review process
• Assist with HR matters for and behalf of the CFO
• On call out of hours during peak times

Skills and Experience

• Highly organised with a proactive, project management mindset and the ability to drive actions through to completion.
• Thrives in a fast-paced, constantly evolving environment where priorities can shift quickly.
• Acts as a calm, trusted presence, demonstrating emotional maturity and confidence in managing demanding one-to-one interactions.
• Comfortable working independently, anticipating needs, and proactively chasing actions on behalf of senior stakeholders.
• Strong understanding of business planning, budgeting, forecasting, and commercial negotiations.
• Analytical and numerically minded, with strong attention to detail.
• Discreet, trustworthy, adaptable, and resilient.
• Excellent communication and interpersonal skills, with tact and diplomacy.
• Strong understanding of business operations, systems, and processes.
• Proactive, collaborative, and able to build effective relationships across all levels of an organisation.
• Proficient in Microsoft Office and able to quickly learn company-specific systems and software.