Part Time Executive/Personal Assistant

Overview

We are seeking a highly organized, responsible, discreet, and tech-savvy Executive/Personal Assistant to provide administrative, bookkeeping, and financial support to a busy executive.

The ideal candidate is proactive, detail-oriented, comfortable working independently, and able to manage confidential personal and financial information with discretion. This role requires excellent computer skills, strong judgment, and consistent follow-through.

Responsibilities

• Manage calendars, appointments, emails, correspondence, and ongoing administrative matters
• Maintain highly organized digital files, financial records, and important documents
• Manage and track invoices, bills, payments, reimbursements, and expenses
• Assist with household and personal expenses
• Maintain spreadsheets, expense reports, budgets, and other financial records
• Perform basic bookkeeping tasks, including QuickBooks data entry when needed
• Review bills and invoices for accuracy and follow up on discrepancies
• Organize paperwork and ensure records are complete, accurate, and up to date
• Prepare documents and coordinate electronic signatures through DocuSign
• Communicate and follow up with accountants, attorneys, vendors, contractors, and other professionals
• Track deadlines, outstanding requests, payments, and action items
• Ensure assignments are followed through to completion accurately and on time
• Assist with additional administrative and personal matters as needed

Qualifications

• Prior experience as an Executive Assistant, Personal Assistant, Administrative Assistant, bookkeeper, or in a similar support role
• Experience with bookkeeping, invoicing, expense management, or financial recordkeeping
• Proficiency in Microsoft Office, particularly Excel and Word
• Familiarity with Google Workspace, Outlook, QuickBooks, DocuSign, Zoom, and electronic filing systems
• Comfortable working with numbers, invoices, budgets, and confidential financial information
• Excellent organizational, time-management, and communication skills
• Strong attention to detail and ability to prioritize multiple responsibilities
• Resourceful, dependable, and able to work independently with minimal supervision
• Excellent judgment and discretion when handling sensitive personal and financial information
• Strong follow-through and a commitment to completing tasks accurately

The ideal candidate is seeking a long-term, part-time position and takes pride in creating organized systems, anticipating needs, and ensuring that every task is completed thoroughly and efficiently.

Pay: $40.00 per hour

Expected hours: 16.0 – 24.0 per week

Work Location: In person